Compliance Manager - Facilities Management

Job Description

Job Summary

We are looking for an experienced Compliance Manager to oversee statutory and labour law compliance across multiple client sites. The candidate will be responsible for ensuring adherence to applicable labour laws, statutory regulations, client requirements, and internal compliance policies. The role involves coordinating with HR, payroll, operations, vendors, and government authorities to ensure timely submissions, accurate documentation, and compliance readiness across all locations.

Key Responsibilities

1. Statutory and Labour Law Compliance

• Ensure compliance with applicable labour laws, statutory regulations, and government requirements.
• Monitor compliance requirements relating to PF, ESIC, Professional Tax, Labour Welfare Fund, minimum wages, bonus, gratuity, and other applicable statutory obligations.
• Track changes in labour laws and communicate relevant updates to management and concerned teams.
• Ensure timely filing of statutory returns, remittances, and other mandatory submissions.

2. Multi-Site Compliance Management

• Monitor statutory compliance across multiple client locations and operational sites.
• Ensure vendors and contractors comply with applicable statutory requirements.
• Verify statutory registrations, licences, and other mandatory documents for client sites.
• Maintain compliance trackers and ensure timely closure of pending observations.

3. Audit and Documentation

• Coordinate internal, external, client, and statutory audits.
• Maintain statutory registers, records, returns, challans, wage registers, and other compliance documents.
• Conduct periodic compliance audits and identify gaps or non-compliance issues.
• Prepare audit reports and ensure corrective and preventive actions are implemented within agreed timelines.

4. Payroll and Wage Compliance

• Review payroll-related statutory deductions and contributions, including PF, ESIC, and Professional Tax, as applicable.
• Verify minimum wage compliance, overtime payments, leave records, and wage disbursement documentation.
• Coordinate with payroll and finance teams to resolve discrepancies and ensure accurate statutory payments.

5. Contractor and Vendor Compliance

• Review contractor compliance documents, including licences, registrations, wage records, attendance, and statutory payment proofs.
• Monitor compliance with applicable contract labour and other relevant employment regulations.
• Follow up with vendors for missing documents and ensure timely submission of compliance records.

6. Risk Management and Reporting

• Identify compliance risks and recommend corrective measures.
• Maintain a compliance calendar and ensure deadlines are met.
• Escalate critical compliance gaps to senior management.
• Prepare monthly compliance dashboards, audit status reports, and management updates.

7. Stakeholder Coordination

• Work closely with HR, payroll, finance, procurement, operations, and client teams.
• Coordinate with labour authorities, auditors, and external consultants, wherever required.
• Provide guidance to site teams on statutory compliance requirements and documentation.

Qualifications

• Bachelor's degree in Law, Commerce, Business Administration, Human Resources, or a related field.
• Relevant certification or qualification in labour law and statutory compliance will be an advantage.
• Strong knowledge of applicable Indian labour laws and statutory compliance requirements.

Required Skills and Experience

• 8–12 years of relevant experience in statutory compliance, preferably in facility management, integrated facilities management, or multi-site operations.
• Good understanding of PF, ESIC, minimum wages, Professional Tax, bonus, gratuity, contract labour compliance, and payroll statutory requirements.
• Experience in handling compliance for multiple locations and large workforces.
• Strong audit management, documentation, analytical, and reporting skills.
• Proficiency in MS Excel and compliance management systems.
• Strong communication, coordination, and stakeholder management skills.

Additional Information

• Precision-driven, analytical, and detail-focused.
• Able to navigate complex, high-compliance environments.
• Excellent planning, controls, and documentation capabilities.