Executive Assistant

Responsibilities

• Manage complex, frequently changing executive calendars, coordinating meetings across multiple time zones, resolving scheduling conflicts, and proactively protecting time for critical priorities.
• Anticipate the executives' day-to-day needs and priorities, proactively identifying scheduling issues, meeting requirements, emerging developments, and matters requiring timely attention or follow-up.
• Coordinate and prepare executives for meetings and appointments, including agendas, briefing and presentation materials, conference rooms, audio/visual requirements, conference calls, external guests, and related logistics.
• Plan and coordinate complex domestic and international travel, developing detailed itineraries that integrate transportation, accommodations, meetings, agendas, and other logistical requirements.
• Serve as a trusted liaison and point of contact among the executives, their direct reports, other Executive Assistants, and internal and external stakeholders, exercising professionalism, diplomacy, tact, and discretion.
• Manage executive communications and information flow, including reviewing and prioritizing correspondence, drafting and editing communications, memos, reports, and presentations, and ensuring time-sensitive matters receive appropriate attention and follow-through.
• Exercise sound independent judgment when executives are unavailable, assessing urgency, making appropriate administrative decisions, escalating critical matters, and maintaining confidentiality.
• Coordinate large and complex meetings and executive activities, ensuring materials, participants, technology, facilities, security, and other logistical requirements are organized and executed effectively.
• Manage executive and departmental administrative processes, including preparing, reconciling, and submitting invoices and credit card expenses in Concur and maintaining accurate internal and external contact information.
• Maintain awareness of relevant sports business developments, organizational initiatives, and department priorities, identifying information, deadlines, or developments requiring executive awareness or action.
• Build strong working partnerships with Executive Assistants, direct reports, facilities, travel, IT, security, and other key stakeholders to facilitate effective executive operations.
• Provide additional administrative and project support as needed, including document and records management, shipping and mail coordination, and other assignments that support executive and department priorities.

Required Qualifications

• At least 4+ years of administrative or executive assistant experience supporting a senior-level executive.
• Significant proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong technology skills, including experience working across PC and Mac environments and mobile devices.
• Demonstrated experience handling sensitive and confidential information with discretion and professionalism.
• Demonstrated ability to manage complex calendars, meetings, travel, communications, and competing priorities in a fast-paced environment.
• Strong written, verbal, interpersonal, organizational, and time-management skills.
• Demonstrated ability to exercise sound judgment, solve problems independently, and follow through on commitments with limited supervision.
• Strong attention to detail and demonstrated project-management capabilities.

Preferred Qualifications

• Bachelor’s degree.
• Experience in the digital, entertainment, or sports industry.
• Fast and accurate typing skills.

Other Key Attributes / Talent Characteristics

• Proactive and anticipatory: Consistently thinks ahead, identifies needs and potential issues early, and takes appropriate action.
• Judgment and discretion: Handles confidential and sensitive information appropriately and makes thoughtful decisions in high-pressure situations.
• Executive presence and diplomacy: Communicates effectively and professionally with senior executives, high-profile individuals, colleagues, and external partners.
• Organization and execution: Effectively manages multiple priorities, deadlines, details, and changing requirements while maintaining accuracy and follow-through.
• Composure and adaptability: Remains calm, solution-oriented, and effective in a fluid, fast-paced environment.
• Resourcefulness and problem solving: Approaches challenges with curiosity, sound judgment, resilience, and a continuous-improvement mindset.
• Collaboration: Builds trusted relationships across functions and works effectively with a broad range of internal and external stakeholders.

Travel

• Travel to main NFL events with the Executives as needed.

Terms / Expected Hours of Work

• NFL employees are required to work 40 hours per week in office.
• FLSA Exempt.

Salary / Pay Range

Benefits Information
To learn more about our comprehensive benefits offerings, please visit: NFL BENEFITS

At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered. 

NO RELOCATION ASSISTANCE WILL BE PROVIDED.

The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws. 

WHO WE ARE:

NFL Core Values:

• Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.
• Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.
• Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.
• Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.

NFL Leadership Attributes:

• Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.
• Execute: We take action with precision, delivering results that drive our goals forward.
• Inspire: We motivate others through vision, energy, and a commitment to excellence.
• Live Our Values: We embody our core principles in every decision and action.
• Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.
• Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact

WHO YOU ARE:

Talent Attributes:   What we expect for our employees:

• Embody an enthusiastic, proactive can-do attitude 
• Embrace grit, free from ego or entitlement
• Excel as a relationship builder, with the ability to influence
• Eager learner, driven by passion rather than just ambition
• Encompasses an incredible work ethic with an agile mindset