Office Administrator

Job Description

Project & Administrative Support

• Provide day-to-day administrative support for projects and business operations.
• Maintain project documentation, filing, and data accuracy across systems.
• Support the preparation and maintenance of consultant, client, and vendor contact lists.
• Assist in preparing presentation materials, meeting notes, team updates, and internal reports.
• Coordinate team meetings, including agenda preparation, minute-taking, and follow-up actions.

Commercial & Invoicing Support

• Support the invoicing process, including tracking submissions, organizing supporting documents, and liaising with Finance and Business Operations teams.
• Assist in drafting fee letters, bid submissions, and supporting documents for proposals.

Data Analytics & Reporting

• Assist in collecting, validating, and maintaining data for reporting and business analysis purposes.
• Support data extraction, compilation, and analysis to inform project and business decisions.
• Maintain trackers, reporting tools, and dashboards for team review and performance monitoring.

Business Operations & Team Coordination

• Work closely with Business Operations teams to support office facilities, procurement requests, and employee engagement initiatives.
• Support compliance and administrative processes related to project milestones and business requirements.
• Coordinate with consultants, clients, vendors, and internal stakeholders on administrative matters.

Continuous Improvement & Adaptability

• Proactively identify opportunities to streamline workflows and improve operational efficiency.
• Develop a strong understanding of business processes and operational requirements.
• Adapt to evolving business needs and support new initiatives as required.

Qualifications

• Diploma or Degree in Business Administration or a related field.
• 1-3 years of experience in administrative, project coordination, or business support roles.
• Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Strong organizational skills with excellent attention to detail and accuracy.
• Good communication and stakeholder management skills.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Proactive, adaptable, and able to work independently as well as part of a team.
• Experience with business systems and reporting tools is an advantage.
• Exposure to invoicing, procurement, or business operations processes is preferred.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.