HybridHybrid schedule is 60% office and 40% remote after successful probation.
People & HRHR Operations & Coordination
About the job
Requirements
Educated to degree level or equivalent demonstrable relevant experience.
A minimum of 1-2 years of human resources administration experience.
Experience managing a high volume of human resources administration and coordination activities.
Good Microsoft Office skills.
Strong attention to detail and accuracy in work.
Strong organisational skills, communication skills, time management, prioritisation, adaptability, flexibility, confidentiality, and professionalism.
Ability to work independently, use sound judgement for routine decisions, identify missing information, errors, and potential risks, and explore solutions before escalating matters.
Ability to take ownership of assigned work end to end and ensure work is accurate and complete.
Responsibilities
Support and coordinate effective delivery of the Bank’s human resources function across the full employee lifecycle, including recruitment, onboarding, employee administration, absence management, learning and development, performance management, and employee relations.
Provide administrative support to the human resources team.
Handle human resources correspondence, organise human resources meetings, and manage human resources documentation.
Draft employment and employee documents, including offer letters, employment agreements, amendments to employment terms and conditions, and end-of-employment confirmation letters.
Manage and maintain human resources systems, including employee records and holiday and sickness absence management systems.
Coordinate new-joiner and leaver processes, create and maintain employee files, request new-joiner email and information-technology accounts, and ensure the leaver process is completed promptly.
Manage employee files in accordance with Bank guidelines and internal-audit requirements.
Prepare reports on human resources metrics.
Maintain the recruitment database and coordinate recruitment administration, including recording incoming curricula vitae and tracking candidate progress.
Assist with all aspects of the recruitment process and documentation.
Champion health and safety programmes, train employees on safety procedures, and maintain related documentation.
Assist with the administration, documentation, and coordination of training, performance management, employee relations, and other employee-lifecycle activities.
Support and contribute to ad hoc human resources tasks, projects, and new human resources initiatives.
Perform other tasks as directed by the Human Resources Manager and the United Kingdom Chief Executive Officer.
Prioritise workload based on urgency and business needs, proactively anticipate required actions, and take a resourceful, solution-focused approach.
Take responsibility for work accuracy and completeness, perform appropriate checks, and correct errors promptly.
Desired Qualifications
Advanced Microsoft Excel skills are considered an advantage.
This role will support and coordinate the effective delivery of the Bank’s HR function across the full employee lifecycle, including but not limited to recruitment, onboarding, employee administration, absence management, Learning & Development, performance management and employee relations. The role will be responsible for ensuring HR administration, processes and records are managed accurately, efficiently and consistently, while providing day-to-day HR support and guidance to employees and managers
MAIN DUTIES
Administration
· Providing administrative support to the HR team.
· Drafting employment and employee documents e.g. offer letters, employment agreements, amendments to terms and conditions of employment, and end of employment confirmation letters.
· Managing and maintaining HR systems e.g. employee records, holiday and sickness absence management systems are maintained and up to date.
· Coordinating new joiners and leaver processes, creating and maintaining employee files, requesting new joiner email and IT accounts and ensuring the leavers process is completed in a timely manner.
· Managing all employee files and ensuring they are maintained and updated in accordance with the Bank guidelines and meet the requirements for internal audit requirements.
· Preparing reports on HR metrics.
Recruitment
· Maintaining the recruitment database and coordinating recruitment administration, including recording all incoming CVs received, updating/keeping tracking of candidate progress.
· Assisting with all aspects of the recruitment process and documentation.
Health and Safety:
· Championing health and safety programmes, including training employees on safety procedures and maintaining related documentation.
Other
· Assisting with the administration, documentation and coordination of Training, Performance Management, Employee Relations, and other areas of the Employee Lifecycle.
· Supporting and contributing to ad-hoc HR tasks/projects and new HR initiatives.
· Performing any other task as directed by the HR Manager and the UK CEO.
EDUCATION & TRAINING
Educated to degree level or equivalent demonstrable relevant experience
EXPERIENCE & SKILLS
A minimum of 1-2 year HR administration experience.
Experience of managing a high volume of HR administration and coordination activities.
Good Microsoft Office skills, advanced Excel skill will be considered an advantage.
SOFT SKILLS:
Outstanding attention to detail.
High level of accuracy.
Exceptional Organisational Skills.
Excellent Communication Skills
Good time management and ability to prioritise effectively
Adaptability & Flexibility
Confidentiality & Professionalism
INDEPENDENT ACTION & DECISION MAKING
The role requires a high level of independence in managing day-to-day HR administration and determining how to prioritise workload based on urgency and business needs. The HR Executive is expected to:
· use sound judgement when making routine decisions
· work proactively, recognising missing information, errors or potential risks and anticipating what may be required next to ensure matters progress appropriately.
· take a resourceful and solution-focused approach, using available information, guidance and appropriate research to explore potential solutions independently before seeking further guidance or escalating a matter.
ACCOUNTABILITY FOR ACTIONS/RESULTS
The HR Executive is expected to:
· Take ownership of assigned work with an end-to-end understanding of the process, considering the overall outcome rather than individual tasks in isolation.
· Take responsibility for the accuracy and completeness of their work, carrying out appropriate checks and correcting errors promptly.
· Competitive salary
· 25 days annual leave entitlement plus 8 bank holidays
· Pension scheme, 4% employer contribution
· Private Medical Insurance
· 60-40 Hybrid working after successful probation period