Deutsche Bank

Finances businesses and manages personal wealth

Global Admin Team Lead - AYST

Executive SupportConfirmed live in the last 24 hours

Full-timeMumbai, Maharashtra, IndiaNo salary listedIn-person

About the Job

Requirements

At least 8 years of experience in an administrative assistant role, preferably supporting senior stakeholders such as Managing Directors or Directors in onshore locations.
A bachelor’s degree level qualification in Business Administration, or equivalent qualification or work experience.
Strong analytical skills.
Interpersonal and communication skills sufficient to create presentations and reports.
Organizational and planning skills.
Spreadsheet and/or basic database skills, including data matching, data entry, and basic reporting.
Knowledge of the banking and financial sectors.
Past experience managing a team.
Ability to understand team requirements and work collaboratively with stakeholders.
Ability to monitor and complete mandatory training.
Ability to use AI tools to improve productivity, optimize workflows, and solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs.

Responsibilities

Act as an owner and first point of contact to coordinate tasks and administrative activities for Directors and Managing Directors, including managing calendars and scheduling meetings, appointments, and global events such as town halls, connect sessions, and team engagement events.
Handle travel bookings and expense claims.
Compile and disseminate meeting documents.
Track infrastructure and inventory for new joiners and leavers.
Assist with opening IT support tickets and following up on them.
Raise purchase orders for stationery, office equipment, licenses, employee welfare items, and other needs.
Maintain email distribution lists, staff communications, email broadcasts, and ad hoc tasks.
Plan seating and update floor plans in Deutsche Bank systems such as dbMOVE.

Job Description:

Job Title- Global Admin Team Lead, AYST

Location- Mumbai, India

Role Description

Deutsche Bank Private Bank – Administration Support

You will be part of PB Chief of Staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs).

What we’ll offer you

As part of our flexible scheme, here are just some of the benefits that you’ll enjoy

Best in class leave policy
Gender neutral parental leaves
100% reimbursement under childcare assistance benefit (gender neutral)
Sponsorship for Industry relevant certifications and education
Employee Assistance Program for you and your family members
Comprehensive Hospitalization Insurance for you and your dependents
Accident and Term life Insurance
Complementary Health screening for 35 yrs. and above

Your key responsibilities

Acting as an owner and the first point of contact to coordinate tasks and admin activities for the D/MDs including: Managing calendars - scheduling meetings & appointments incl. global events e.g Townhalls, Connect sessions, Team engagement events
Handle travel bookings & expense claims
Compiling and disseminating meeting documents
Tracking infrastructure and inventory for new joiners / leavers
Assist with opening IT support tickets and follow-ups
Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
Maintain email distribution lists, Staff communications, email broadcasts and Adhoc task
Seat planning and floor plan updates in DB systems e.g. dbMOVE

Your skills and experience

8+ years’ experience in administrative assistant, preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations
Educated to bachelor’s degree level (Business Administration) or equivalent qualification/work ex
A self-starter with strong analytical skills
Excellent interpersonal & communication skills, with the ability to create presentations and reports
Strong organizational and planning skills
Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
Knowledge of the banking and financial sectors
Past experience in managing a team
Understanding team’ requirement and working collaboratively with Stakeholders
Monitoring and completion of mandatory training

Proven ability to leverage AI tools to enhance productivity, optimise workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs.

How we’ll support you

Training and development to help you excel in your career
Coaching and support from experts in your team
A culture of continuous learning to aid progression
A range of flexible benefits that you can tailor to suit your needs

About us and our teams

Please visit our company website for further information:

https://www.db.com/company/company.html

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.

About the Company

Deutsche Bank

Finances businesses and manages personal wealth

Deutsche Bank finances companies, governments and individuals through a global banking network rooted in Germany and spanning major financial markets. Its investment bank focuses on bonds and currencies, alongside advice on mergers and raising capital, while its private bank handles household banking and wealth management. Businesses use its cash management, trade finance and lending services to move money and fund operations, and the group manages investment funds through DWS. It earns money from loan interest, transaction and investment fees, and trading activity. Deutsche Bank traces its founding to 1870 and is headquartered in Frankfurt am Main, Germany.

Company size: 10,001+
Company stage: IPO
Headquarters: Frankfurt, Germany
Founded: 1870

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