Contracts Administrator

About Airo Mechanical

At AIRO Mechanical, we are dedicated to excellence in every aspect of our business. Established with a vision to redefine the HVAC and plumbing industry, we have grown from specializing in multifamily projects to offering a diverse range of services across various sectors. Our commitment to quality, innovation, and customer satisfaction has earned us a reputation as a trusted leader in the industry.

Our Mission: Building Trust, Crafting Comfort

Our mission is to build lasting relationships based on trust and to craft comfort through our exceptional services. This mission drives everything we do, from the way we interact with our clients and communities to how we support and develop our employees.

Join Our Team

At AIRO Mechanical, we believe our employees are our greatest asset. We offer a collaborative, inclusive, and rewarding work culture where your contributions are valued, and your professional growth is supported. If you are passionate about excellence and looking for a company that values integrity, innovation, and teamwork, we invite you to explore career opportunities with us.

Together, we can build trust and craft comfort for our clients, our communities, and our future.

Position Summary:

This is an on-site role for a Contracts Administrator/Construction Paralegal located in the Mooresville, NC area. The Contracts Administrator/Construction Paralegal will be primarily responsible for reviewing, redlining, and negotiating construction contracts for the company. The role requires the ability to work collaboratively with various departments to ensure that contract management supports business objectives. In addition, the Contracts Administrator/Construction Paralegal will be responsible for supporting other compliance-related matters such as submitting insurance claims, completing prequalification documents, processing payment and performance bonds, managing outside litigation (with attorney assistance), preparing legal documents, demand letters, and overseeing / assisting with the company’s business, contractor, and corporate licensing programs. This is an in office position.

Responsibilities:

• Review, redline, and negotiate subcontract agreements including the boilerplate and project-specific scope of work provisions with attorney and construction team assistance.
• Support the management of Procore and Salesforce for legal and compliance documentation, project-specific data, and ensuring accurate and accessible records.
• Draft and negotiate employment and licensing agreements with company license holders, ensuring compliance with state and company requirements.
• Manage and update jurisdictional licensing renewals, coordinating with the finance and HR departments to ensure timely processing.
• Support marketing, finance, HR, supply chain, business development, operations, and other departments with legal-related assistance as needed, contributing to the company’s growth and compliance efforts.
• Coordinate the organizational and practical implementation of legal and compliance processes, ensuring efficiency and accuracy.
• Review incident reports, update insurance claims tracking, submit insurance claims, and monitor claims processing through completion.
• Support insurance renewals, processing, and record keeping.
• Other duties as assigned.

Requirements:

• Bachelor’s degree in Business, Law, Paralegal Studies, or related field; or demonstrated equivalent experience (i.e., Paralegal Certificate).
• 2+  years’ experience in a law firm or 1+ years’ experience in-house at a company managing and/or facilitating the contract review and negotiation process.
• Experience in or with the construction industry and an understanding of subcontract agreements specifically is preferred.
• Strong administrative and organizational skills, familiarity with legal documentation and compliance processes, proficiency with Microsoft Word, Excel, and adaptable to learning other software. 
• Strong attention to detail and ability to balance competing priorities is imperative.
• Legal research and writing skills, preferred.
• Curious, collaborative and able to work cross functionally to support the business.
• Possession of notary licensure (or willingness to obtain licensure).

Benefits:

 We offer an excellent benefits package including medical, dental, vision, 401k with company match and more!

Physical Requirements:

·The role involves using standard office equipment such as computers, phones, and printers.

·The work environment is typically quiet and professional, with a focus on collaboration and communication within the team.

·The position may require occasional extended hours during peak project times or to meet critical deadlines.

·Frequently remains in a stationary position, often standing or sitting for prolonged periods.

·Occasional travel may be required.

If you are ready to work with a growing company in a collaborative, friendly environment, then apply with us today!

Airo Mechanical, LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, color, religion, sex, gender identity, national origin, age, disability, or genetics. In addition to federal law requirements, Airo Mechanical, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which Airo has employees. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, compensation, and training.