Essel

Construction Billing Specialist

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeWalnut Creek, CA, USA$70k - $90kIn-person

At least 3 years of construction administration experience, including accounts receivable and project-based billings.
Proficiency with Microsoft Word, Microsoft Excel, Microsoft Outlook, and 10 Key Touch.
Strong verbal and written communication skills.

Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
Set up estimated costs by phase, accounts receivable by line item, and subcontractor payables in Spectrum.
Ensure the accuracy and completeness of extra-work billings in Nice Touch and ICAS.
Review project-specific subcontracts and purchase orders for accuracy.
Understand preliminary lien and release procedures.
Produce monthly customer billings.
Track pending change-order issues and provide updates to the project manager.
Compare subcontractor invoices against pay estimates, then input and route subcontractor payments to the project engineer and project manager for payment approval.
Review and forward subcontractor extra-work and time-and-material invoices.
Pursue past-due accounts receivable on projects.
Provide project managers with monthly reports covering job cost, accounts receivable, accounts payable, and profit/loss analysis.
Provide project compliance forms as needed, including monthly DBE forms, releases, and certified payroll forms.

Essel · Walnut Creek, United States · Full-time · Posted 2024-12-05

Salary: USD 70,000–90,000

Workplace: on_site

Essential Duties:

Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.
Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.
Review all project specific subcontracts and PO’s for accuracy.
Understand Preliminary Lien and Release procedures.
Produce monthly Customer Billings.
Track and provide Project Manager with pending Change Order issues.
Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.
Review and forward Subcontractor Extra Work/Time & Material invoices.
Aggressively pursue past due Accounts Receivable on projects.
Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.
Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).