Hospital Assistant 2

Performs and / or supervises one or more general and specialized clerical and administrative services essential to the operation of all University departments; and perform other related duties as required. 

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and / or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues / makes working decisions within area of specialization or responsibility with minimal supervision. 

Covered under University series concept / job specification for classification 4723. Under general supervision works on operational and/or procedural assignments that are moderately difficult, requiring judgment in resolving procedural issues. Makes recommendations to improve processes and/or procedures. 

High school graduation and three years of related administrative experience; or an equivalent combination of education and experience required.

Working knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

Requires verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.

Prepares reports and statistics based on information compiled from various specified sources.

Applies standard office software programs that include the straightforward application of formulas; uses software to display information with both text and graphics.

Updates and maintains Web pages using basic knowledge of web editing tools.

Prepares responses to routine correspondence.

Prepares purchase orders by researching and recommending vendors/prices/equipment and may identify substitutes.

Manages supervisor's calendar, which may require negotiating time and place. Makes travel arrangements, negotiating with hotels, et cetera. for best logistical arrangements for rooms.

Develops filing systems, internal mailing processes and procedures.

Assists in preparing budget for contract and grant proposals; monitors expenses; transfers funds

Oversees administrative and logistical arrangements for conferences involving multiple parties, receiving limited direction. Determines special room and equipment needs.

Budgeted Job Salary Range: 29.04-41.32