Clinical/Translational Research Coordinator III

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization:

Ctr for Hlth Svcs Research Department

Job Summary:

Job Summary:

This position is based in the Institute for Population and Public Health (IPPH) which exists to connect research and teaching with policy and practical solutions. The Institute is charged with re-imagining and amplifying collaborations across the institution and reaches across the state, nation, and the global community to translate knowledge into better health.

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As part of the STAR CRN team within the Center for Health Services Research, Institute for Population and Public Health, the Clinical/Translational Research Coordinator III (CTRC III) is responsible for independently coordinating and managing the approval, implementation, and conduct of clinical and translational research studies to ensure protocol compliance, data integrity, participant safety, and research quality. The coordinator leads participant recruitment and enrollment efforts, coordinates study activities, maintains regulatory documentation, manages study data, and supports study operations from initiation through closeout. This role is expected to independently oversee research protocols and related approval processes, ensuring studies are conducted in accordance with all applicable policies, regulations, and best practices while maintaining the integrity and quality of the research.

Key responsibilities will include but are not limited to the following:

Research Project Coordination

• Serve as the primary operational lead for assigned STAR CRN studies and investigator-initiated research projects, ensuring successful execution across all phases of the study lifecycle.
• Lead study startup activities, including protocol feasibility assessments, operational planning, site readiness reviews, timeline development, and implementation of study procedures.
• Manage study milestones, project deliverables, enrollment objectives, and reporting requirements to ensure timely and successful project completion.
• Facilitate communication among investigators, sponsors, health system partners, and study teams, serving as the central point of coordination for study operations.
• Monitor study performance, identify operational risks and challenges, and implement corrective actions to maintain study progress and compliance.
• Coordinate multi-site research activities, fostering collaboration and consistency across participating institutions and research teams.
• Ensure adherence to IRB requirements, sponsor expectations, institutional policies, Good Clinical Practice (GCP) guidelines, and applicable federal regulations through ongoing oversight of study conduct.

Research Data Management

• Oversee and support the collection, management, validation, and reconciliation of study data within sponsor databases, REDCap, electronic data capture systems, and institutional platforms.
• Ensure data quality through ongoing review of accuracy, completeness, consistency, and timeliness of study data and documentation.
• Develop and deliver study reports, enrollment metrics, recruitment analyses, and project status updates for investigators, sponsors, and organizational leadership.
• Maintain comprehensive study records and source documentation in accordance with Good Clinical Practice (GCP), sponsor requirements, and regulatory standards.
• May contribute to data analyses, scientific presentations, abstracts, manuscripts, and dissemination activities to support research objectives and study outcomes.

Research Communication and Administrative Activities

• Serve as the primary liaison for investigators, study teams, sponsors, collaborating sites, and research participants, ensuring effective communication, issue resolution, and successful study execution.
• Develop and deliver study updates, enrollment reports, milestone tracking summaries, and project communications for investigators, STAR CRN leadership, sponsors, and funding agencies.
• Responsible for participant reimbursement processes and coordinate financial tracking and reporting activities in partnership with departmental administration to ensure accuracy and compliance with study requirements.
• Develop, monitor, analyze, and report key performance metrics related to recruitment, retention, study timelines, data quality, and protocol compliance, and implement process improvements to enhance study efficiency and performance.

The responsibilities listed are a general overview of the position and additional duties may be assigned.

Minimum Qualifications:

This position requires a Bachelor’s degree and a minimum of three years of relevant experience.

Master’s training in Public Health or a related field is preferred.

Preferred experience and skills:

• Prior research experience is preferred.
• Candidates should be proficient in Microsoft Office applications and possess excellent organizational, time management, and project coordination skills.
• Successful candidates will demonstrate exceptional attention to detail, strong written and verbal communication skills, and the ability to manage multiple priorities in a fast-paced environment.
• The ability to quickly learn and independently execute new processes, work effectively within interdisciplinary and multi-site teams, and build collaborative relationships with investigators, leadership, colleagues, research participants, sponsors, and community partners is essential.
• Candidates should be comfortable interacting with diverse stakeholders and able to foster professional, collaborative relationships that support study success and participant engagement.
• Experience with participant recruitment, regulatory compliance, data management systems (e.g., REDCap), and clinical or population health research is highly desirable.

Additional Information:

This is a full-time position.

Salary is dependent upon education and experience.

Background screens will be performed, and education will be verified prior to employment. Please be prepared to provide required information and/or documentation

TECHNICAL CAPABILITIES

• People Management (Novice): Conducts performance reviews. Effectively delegates tasks to others. Coaches subordinates on technical and interpersonal topics, as well as professional development. Demonstrates team building techniques and provides leadership through personal example of good work habits, open communication and effective people relationships. Involves subordinates in decisions which affect them. Demonstrates self-reliance and resourcefulness as an example to others.

• Clinical Research (Intermediate): Demonstrates the ability to effectively research complicated issues pertaining to the area of expertise. Presents trial protocols to a steering committee. Often employs networking to help in researching issues. Sets up study centers, which includes ensuring each center has the trial materials and training site staff to trial-specific industry standards. Has used research resources maintained in outside areas.

• Study Design & Conduct (Intermediate): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.

• Communication (Intermediate): Clearly, effectively and respectfully communicates to employees or customers.

• Project Coordination (Intermediate): Performs project tracking and reporting relative to task completion dates, dependency effects, problem anticipation, schedule conflicts, and assignment to appropriate staff for resolution. Manages prioritization procedures for changing scope [i.e., change management] and project acceptance procedures. Measures progress toward goals and revises project objectives and documents applying change control procedures. Assumes responsibility [as appropriate] for resolving issues and seeing work through to successful completion. Provides training to project managers and others on project related templates and toolsets. Develops methods to measure customer satisfaction and obtains feedback at critical milestones and at project completion to ensure project efforts meet customer expectations.

Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.

World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.

Aligning with Vanderbilt Health’s Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff. 

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications :

Work Experience :

Relevant Work Experience

Experience Level :

3 years

Education :

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.