Office Assistant

At ALS, we encourage you to dream big.

When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future. 

About the Position:

This position is responsible for administrative functions including, but not limited to, assisting with technical reports and compilation, data entry and other office duties as required.

Specific Responsibilities:

• Provide administrative support including reports and proposals, data entry, filing, and record keeping;
• Responsible for front desk operations including calls, phone directory/switchboard management, mail and shipping, and opening/closing;
• Maintain office organization and cleanliness, equipment, and supplies;
• Oversee contract and visitor management, ensuring proper documentation and site procedures;
• Assist with planning company social events;
• Other duties as assigned.

Required Knowledge, Skills & Abilities:

• Represent the company in a professional and courteous manner;
• Possesses tact, superior communication skills, ability to work effectively with fellow team members and vendors;
• Excellent computer skills in Microsoft Word, Advanced Excel and PowerPoint and ability to type 50 wpm;
• Demonstrated judgement, creativity, integrity and ability to problem solve;
• Excellent English communication skills both written and verbal;
• Ability to effectively handle escalations and time critical issues;
• Highly motivated and able to work independently as well as part of a team.

Required Qualifications:

• Office or reception related experience or some post-secondary office administration education is required.

Physical Demands:

• Ability to communicate via telephone and e-mail without assistance;
• Manual dexterity to perform intricate and/or repetitive tasks such as keyboarding;
• Ability to view data on a computer screen;
• Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities.

 Our Benefits Include:

• An estimated hourly pay of $24.82CAD at the time of posting. Individual compensation is determined by factors such as job-related skills, relevant experience, education and/or training.
• Comprehensive benefit package specific to your work status (including extended medical, dental, and vision coverage, access to company perks, life and disability insurance, retirement plan with company match, employee assistance and wellness programs)
• Additional vacation days for years of service
• Business support for education or training after 9 months with the company

Working at ALS

The ALS team is a diverse and dedicated community united by our passion to make a difference in the world.

Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence. 

At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us. 

We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.

Everyone Matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.

Qualified candidates will be considered without regard to race, colour, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties, including women, First Nations, Metis and Inuit persons, members of minority groups, and persons living with disabilities.  

ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request. 

Eligibility
To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.

How to apply
Please apply on-line and provide a resume & cover letter that best demonstrate your motivation and ability to meet the requirements of this role.