Global Expense Associate

At CooperVision, a business unit of CooperCompanies (Nasdaq: COO), we’re driven by a unified purpose of helping people experience life’s beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges – including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at www.coopervision.com.

• This role is not eligible for employer-sponsored work authorization now or in the future. Applicants must be authorized to work in the United States on a permanent and ongoing basis without the need for future sponsorship (i.e., H1B, STEM OPT extensions, TN, etc.)
• This position requires full-time onsite work (5 days per week) in Victor, NY and is not eligible for relocation assistance
   

Job Summary:
The Global Expenses Associate is responsible for the day-to-day administration of the company’s expenses reporting system. This includes reviewing expense submissions, resolving discrepancies, and assisting employees with expense-related inquiries. The role requires attention to detail, strong communication skills, and a commitment to maintaining compliance with global expense policies.

Experience:

• 1 – 3 years of experience in finance, accounting, or expense administration
• Prior experience in a global or multi-regional organization preferred
• Expenses with expense auditing or compliance is a plus

Education:

• Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, or related field

Knowledge, Skills and Abilities:

• Strong understanding of expense management processes and systems
• Excellent attention to detail and organizational skills
• Ability to work independently and collaboratively in a global team environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel and experience with expense platforms (e.g. SAP Concur)
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficiency in English is required for global communication and documentation
• Additional language skills (e.g. Spanish, French, Portuguese, etc) are a plus, especially for supporting regional teams and navigating local expense policies

Work Environment:

• Typical office environment
• Prolonged sitting in front of a computer > 90%
• Finger / wrist dexterity > 75%

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $54,507 and $72,676 per year and may include cost of living adjustments.The actual base pay includes many factors and is subject to change and modification in the future.This position may also be eligible for other types of compensation and benefits.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

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• Review and process employee expense reports in accordance with global and regional policies
• Ensure timely reimbursement and accurate coding of expenses
• Respond to employee inquiries regarding expense policies, procedures, and system usage
• Identify and escalate non-compliant expense submissions to the appropriate team members
• Collaborate with regional finance teams to ensure alignment on local compliance requirements
• Assist in the preparation of expense-related reports and metrics for management
• Support internal audits and documentation requests related to expense activities
• Participate in system testing and updates for expense management platforms
• Serve as a backup for the corporate credit card program, including card issuance, limit adjustments, transaction monitoring, payments, and employee support 

Travel: 

• No travel requirements for the job