Tactile Medical

Markets at-home pneumatic compression therapies

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeMinneapolis, MN, USA$70.8k - $99.1kIn-person

About the Job

Requirements

A bachelor's degree is preferred.
Have 4–6 years of experience working as an executive assistant in a fast-paced environment.
Have excellent written and verbal communication skills.
Have strong organizational skills and attention to quality and detail.
Demonstrate initiative, follow-through, and the ability to anticipate needs.
Have superior knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and the ability to learn software programs quickly.
Demonstrate successful project management skills.
Be able to manage multiple competing priorities in a fast-paced, results-driven environment.
Be able to work independently, be resourceful, and anticipate and communicate potential issues.
Have a strong customer focus and approachability.
Have critical-thinking, analytical, and problem-solving skills.
Be able to learn quickly and acquire knowledge of organizational operations, procedures, and staff.
Be able to manage time-sensitive and confidential information professionally, confidentially, and quickly.
Be adaptable and flexible, and willing to collaborate in a team environment.
Have successful experience with investor relations.
Handle interactions with poise, tact, and professionalism.
Perform all job duties in adherence to HIPAA requirements.

Responsibilities

Screen and respond to calls for key stakeholders as requested.
Gather, prepare, and produce reports, presentations, documents, and other information as requested.
Prepare for meetings and conferences by managing notices, agendas, pre-work, and follow-up; address space procurement, obtain necessary equipment, arrange food service within the established budget, transcribe meeting minutes, and distribute them as needed.
Plan and execute team meetings with multiple participants, coordinating pre- and post-event activities to ensure sessions are well organized and executed.
Coordinate lodging and travel arrangements and prepare itineraries for the executive team and Board of Directors.
Handle financial administrative tasks related to corporate card use and expenses, and process departmental invoices.
Review and process legal agreements and related documents accurately and promptly.
Partner with marketing team members to execute events, conferences, and meetings.
Act as a liaison for the leadership team and other internal team members, and serve as a key contact for high-level partner and internal executive contacts.
Prioritize and organize competing requests for time and attention, and carry them through to timely, high-quality completion.
Manage the executive’s calendar and assist with efficient time utilization and balancing priorities.
Greet the executive’s guests and visitors and direct them to the appropriate person or area.

At Tactile Medical, we specialize in developing at-home therapy devices to treat lymphedema, chronic venous insufficiency and respiratory illnesses.

Position Summary
The Executive Assistant is responsible to provide support to the executive team member and other key stakeholders while performing all job duties adhering to HIPAA requirements.

Accountabilities & Responsibilities
· Screen and respond calls to key stakeholders as requested
· Gather, prepare and produce high quality reports, presentations and other documents or information as requested
· Prepare for meetings and conferences (notice, agenda, pre-work, follow-up). Handle space procurement issues, obtain the necessary equipment, and make food service arrangements within established budget. Transcribe meeting minutes and distribute as necessary
· Plan and execute team meetings with multiple participants. Manage pre- and post-event activities to ensure all sessions are well coordinated and executed with high impact
· Coordinate lodging, travel arrangements and prepare itineraries for Executive team and Board of Directors
· Handle financial administrative tasks related to corporate card use and expenses, and process departmental invoices
· Accurately review and expediently process legal agreements and corresponding documents
· Partner with marketing team members to successfully execute events, conferences and meetings
· Act as liaison for leadership team and other internal team members, and as key contact for high-level partner and internal executive contacts
· Prioritize and organize multiple, sometimes competing requests for time and attention, and successfully navigate through to execution of high quality, timely deliverables
· Manage the Executive’s calendar, assist in efficient time utilization and balance multiple priorities
· Greet Executive’s guests and visitors, directing them to appropriate person in area(s)

Education & Experience
• Bachelor’s degree preferred
• 4-6 years’ experience working as an executive assistant in a fast-paced environment

Knowledge & Skills:
· Excellent written and verbal communication skills
· Exceptional organizational skills, with a high attention to quality and detail
· Strong initiative, follow through and ability to anticipate needs
· Superior knowledge in Microsoft Office (Outlook, Word, Excel, PowerPoint) with ability to learn various software programs quickly
· Demonstrated successful project management skills
· Ability to effectively manage multiple, competing priorities in a fast-paced, results-driven environment
· Ability to work independently and be resourceful, anticipating and communicating potential issues
· Strong customer focus and approachability
· Critical thinking, analytical and problem-solving skills
· Ability to learn quickly and acquire knowledge of organizational operations, procedures, and staff
· Ability to effectively manage time-sensitive, confidential information with professionalism, confidentiality and speed
· Adaptability and flexibility, with a willingness to collaborate in a team environment
· Demonstrated successful experience with Investor Relations
· Ability to handle all interactions with poise, tact and professionalism

Competencies
· Change Agent
· Planning
· Communication
· Process Management
· Priority Setting
· Peer Relationships
· Problem Solving
· Flexible
· Teamwork

Our total compensation package includes medical, dental and vision benefits, retirement benefits, employee stock purchase plan, paid time off, parental leave, family medical leave, volunteer time off and additional leave programs, life insurance, disability coverage, and other life and work wellness benefits and discounts. Benefits may be subject to generally applicable eligibility, waiting period, contributions, and other requirements and conditions.

Below is the starting salary or hourly range for this position, although offers may differ based on the candidate's location, job-specific knowledge, skills and experience.

US Pay Range

$70,800—$99,120 USD

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US Pay Range 70800 - 99120 USD

About the Company

Tactile Medical

Markets at-home pneumatic compression therapies

Tactile Medical develops and markets at-home pneumatic compression therapies for chronic swelling conditions such as lymphedema, lipedema, and chronic venous insufficiency, with devices like the Flexitouch Plus and Nimbl for home use. The devices deliver controlled air pressure to limbs to stimulate the lymphatic system and improve fluid flow, reducing swelling, and are supported by clinical education and customer service to ensure proper use. It differentiates itself by offering a full continuum of care—home devices plus ongoing education and support—so patients can manage these conditions outside the clinic. Its goal is to improve the quality of life for patients with underserved chronic conditions by enabling ongoing, at-home management and support; the company trades on Nasdaq under the ticker TCMD.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: Minneapolis, MN
Founded: 1995

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