Project Accounting Supervisor

Job Summary

The Project Accounting Supervisor is responsible for the on-site accounting duties of the active construction jobs serving RXR's commercial real estate portfolio as well as third party clientele. This position serves as the point of contact between internal project management team and clients as well as vendors; facilitates smooth flow of information among these parties.

Responsibilities

• Review and ensure accuracy, completeness, and integrity of AIA invoice billing before submission to clients
• Review and verify billing for fee percentage and insurance
• Liaise with clients and monitor collection of billing
• In charge of outstanding accounts receivables and make follow-up inquiries to clients
• Review and post Receivable entries in accounting system
• Monitor cash flow and communicate to senior management
• Participate in monthly financial meeting with project managers for monitor progress of project and ensure proper and accurate billing and pay application to client per contract terms
• Review and interpret contracts, subcontractor documents, payment terms, insurance, and bond requirements
• Review and verify accuracy of final AIA payment application from trade subcontractors including project roll forward, mathematical accuracy, and completeness of support (lien waivers, material log, insurance compliance, etc.)
• Liaise with vendors and respond to inquiries from general contractors and project managers.
• In charge of outstanding accounts payables
• Review and post accounts payable entries in accounting system
• Monitor weekly check runs and wire transfers
• Responsible for close out of the projects upon their completion
• Direct supervision of personnel including Project Accountants and Accounts Payable Associates
• Assist with the monthly close process and financial reporting for the Company

Qualifications

Top Competencies:

• Accounting Transactions: Proficient at managing all accounting related functions for assigned projects: prepare journal entries, enter cash receipts and manual checks, manage general ledgers, make month-end closing entries, prepare accrual schedules, bank reconciliation, account reconciliations, review payables postings to ensure accuracy of accounting, review billing and post to general ledger, assist with preparation of working papers for annual financial statement reviews and audits.
• Systems Proficiency: Anticipates and adopts innovations in business-building digital and technology applications. Readily learns and adopts new technologies. Curious about new technical skills, knowledge, or capabilities that can benefit business or personal performance.
• People Centric Leader: Ability to be a model that influences and creates a safe and motivating environment for performance and growth of their team. Creates team-wide energy, optimism, and engagement. Steps in to handle tough issues or deliverables that need to get done. Places a high priority on developing direct reports to meet both career and organizational goals, through coaching, feedback, exposure, and stretch assignments. Values differences on the team.
• Problem Solver: Navigates complex, and potentially contradictory, information to effectively assess issues and solve problems. Asks the right questions to analyze situations.

Experience and Education

• A minimum of 5+ years of construction project accounting experience
• A minimum of 5+ years of experience in the construction real estate industry
• Bachelor's degree in accounting preferred
• Strong communication skills; both verbal and written
• Must be able to analyze raw data and present it in a meaningful manner to upper management
• Strong organization and problem-solving skills
• Experience with Sage 300 (Timberline accounting software) and Procore (project management software)
• Proficient at an intermediate level with MS Excel