U

UCLA

Public university in Los Angeles, CA

Administrative Assistant 3 - Division of Regenerative and Reconstructive Sciences

Full-TimeUpdated Deadline 11/12/26
No salary listed
Mid
Bachelor's, Master's
Los Angeles, CA, USA
In Person
Administrative & Executive AssistanceAdministrative Support

About the job

Requirements
  • General knowledge of UCLA Academic Personnel Policies and/or experience working with policies and procedures of an academic institution is preferred.
  • Working knowledge of University accounting forms, procedures, and policies is preferred.
  • Detailed knowledge of University and School rules and regulations as applied to graduates, and general requirements for degrees and graduate-level admission, is preferred.
  • Demonstrated skill using a Macintosh or PC to perform a variety of projects, intermediate to advanced skills in Microsoft Office Suite, and ability to learn and manage multiple disparate new software and online programs for UCLA administrative and programmatic support are required.
  • Ability to provide accurate and concise information about UCLA policies and programs to faculty, students, and staff is required.
  • Knowledge of end-to-end event planning from initial concept through execution, including creating guest lists and menus and interacting with caterers, and ability to coordinate multiple event-related activities within established timelines and deadlines, are required.
  • Ability to maintain the Section's website and email services and navigate Internet websites is required.
  • Superior written communication and editing skills, ability to communicate tactfully with all levels at the University, and demonstrated ability to compose routine correspondence using grammatically correct English, spelling, and punctuation are required.
  • Superior verbal communication skills, including speaking clearly with appropriate vocabulary and grammar to obtain and convey information accurately, and ability to speak with all levels of personnel and students in the School, are required.
  • Ability to work independently and collaboratively while managing multiple assignments, competing priorities, and frequent time-sensitive deadlines; effectively prioritize workload, adjust priorities as needed, and follow through on concurrent assignments while maintaining accuracy and attention to detail, is required.
  • Ability to maintain confidentiality of faculty and student files is required.
  • Interpersonal skills to work with staff, faculty, students, and other departments are required.
  • A bachelor's degree (BA or BS) or master's degree is preferred.
Responsibilities
  • Provide comprehensive administrative support to the Division of Regenerative and Reconstructive Sciences.
  • Support the academic functions of the division, including support for full-time and part-time faculty, pre-doctoral dental students, residents, postdoctoral students, preceptors, and visiting scholars.
  • Provide educational support, faculty and division support, and financial management.
Desired Qualifications
  • General knowledge of UCLA Academic Personnel Policies and/or experience working with policies and procedures of an academic institution.
  • Working knowledge of University accounting forms, procedures, and policies.
  • Detailed knowledge of University and School rules and regulations as applied to graduates, and general requirements for degrees and graduate-level admission.
  • A bachelor's degree (BA or BS) or master's degree.

About the company

U

UCLA

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UCLA is the University of California, Los Angeles, a public research university in Los Angeles, California. It provides undergraduate, graduate, and professional education alongside research and public service.

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