Proficiency with standard desktop applications, including Microsoft Office, Excel, and Word.
Attention to detail.
Ability to prioritize tasks and organize a schedule.
Ability to establish working relationships across multiple departments and organizational levels.
Ability to follow logical troubleshooting procedures.
Ability to work independently and collaboratively.
Effective verbal and written communication skills.
Ability to read, write, and understand information.
Regular and punctual attendance.
Responsibilities
Order and provision parts; maintain inventory records, purchase orders, and parts-ordering documentation.
Process required paperwork, research and respond to order inquiries, and manage orders in the business system.
Perform daily office services, including reception, filing, and records maintenance; provide oversight as needed.
Model the company's Values Based Leadership tools, models, and processes to support alignment with its vision, values, and mission.
Place orders for materials and supplies and assist with entering all orders in the system.
Serve as a customer point of contact in person and by phone as needed.
Receive and direct visitors and telephone callers to the appropriate dealership department.
Assist with parts sourcing from preferred vendors at management's direction.
Load cross-references in the business system for direct-ship and alternate-source parts.
Provide supporting documentation for month-end purchasing accruals.
Cross-train for posting responsibilities.
Verify general-ledger coding on accounts payable items before submission to Finance and Accounting.
Ensure accounts payable invoices have accurate purchase-order data in the business system before submission.
Transmit accounts payable invoices to Finance and Accounting.
Update parts maintenance information, including pricing and supersessions, and other relevant parts information.
Print and create stock orders daily.
Work safely and comply with applicable safety policies, company policies, procedures, and standards.
Perform other assigned duties.
Desired Qualifications
Procede dealership business system experience.
The Parts Administrator is responsible for ordering and provisioning parts, administration of inventory records, purchase orders and documentation for parts ordering. Process all required paperwork, research and respond to order inquiries, and manage orders in the system. Additionally, performs and may provide oversight to the daily operations of office services to include reception, filing, and maintaining records. They are familiar with a variety of office support concepts, practices, and procedures and can perform a variety of administrative tasks.
The incumbent in this position is expected to model the following practices daily:
Demonstrate alignment with the company's mission and core business values;
Collaborate with key internal/external resources;
Participate in ongoing self-development.
Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Places orders for relevant materials and supplies and assists with placing all orders in the system.
Serves as customer point of contact in person and by phone as needed.
Receives and refers visitors and telephone callers, ensuring these individuals are directed to the proper department with the dealership.
Assists with Parts sourcing from preferred vendor(s) at direction of management.
Loads cross references in the business system for direct ship and alternate source parts.
Provides supporting documentation for month-end accruals related to purchasing.
Cross trains for posting responsibilities.
Ensures G/L coding is correct on accounts payable prior to submission to Finance and Accounting Department.
Ensures all accounts payable invoices have accurate PO data in the business system prior to submission.
Transmits accounts payable invoices to Finance and Accounting Department.
Responsible for parts maintenance updates (e.g. pricing, super sessions, etc.) and any other parts information deemed relative.
Assists with printing and creating stock orders daily.
Requires regular and punctual employee attendance.
Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards.
Performs other duties assigned.
Knowledge of basic accounting procedures.
Effective communication skills and organizational skills required.
Strong communication skills and a team mentality are necessary for successful job performance.
Proficient at using standard desktop applications such as Microsoft Office, Excel, and Word; Procede dealership business system experience is preferred.
Attention to detail.
Self-motivated; able to effectively prioritize tasks and organize schedule.
Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization.
Ability to follow logical troubleshooting procedures.
Ability to work independently and as part of a team.
Ability to be self-starting and self-motivated.
Effective influencing abilities.
Good verbal and written communication skills.
Ability to read, write, and understand information.