FST Technical Services

Testing, inspection, certification for mission-critical facilities

Document Control Specialist

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeDurham, NC, USANo salary listed

About the Job

Requirements

At least 2 years of experience in records management and/or construction records management.
A high school diploma or equivalent and at least 4 years of experience in the field or a related area are required.
Ability to identify, plan, and organize work and adjust to ongoing schedule changes.
Knowledge of records management principles and procedures.
Knowledge of records systems, including classification, correspondence control, project file index (taxonomy), and equipment usage.
Ability to work under high-pressure situations.
Strong customer service skills.
Strong data-entry skills with attention to detail and accuracy.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Access.
Ability to work in an office environment and at active construction sites, use personal protective equipment, perform physical activity, work extended hours as needed, walk long distances, work in confined spaces, and work at heights.

Responsibilities

Supervise and coordinate the daily work of records staff by planning, scheduling, and assigning work tasks.
Ensure workflows are accurately followed to maintain compliance.
Assist with orientation, training, and cross-training of staff.
Assist in documenting processes for industrial construction inspection projects.
File, audit, receive, distribute, track, and maintain incoming and outgoing confidential and non-confidential construction documents according to established security and document-organization procedures.
Support and maintain branch inventory control for testing, safety, and IT equipment.
Support and maintain office and staff supplies.
Execute and support shipping and receiving of deliveries at the Durham office.
Coordinate information activities, including receipt, storage, and retrieval.
Ensure the security and preservation of records in the construction information management center.
Assist the project team with requests for active and historical project information.
Ensure records technicians use standardized systems effectively, including labeling, PFI, data entry, email notifications, customer responses, and detailed filing.
Follow the established controlled-vocabulary file-system coding within the Project File Index; sort, classify, and code material for filing.
Log and date/time-stamp all incoming and outgoing construction information accurately in the construction information management database.
Proactively supervise day-to-day activities.
Perform a variety of tasks and manage multiple tasks.

FST Technical Services serves the needs of the growing worldwide Semiconductor/Microelectronics and Life Sciences industries. We began as an independent interface between our clients and their subcontractors to establish build-clean installation methods that satisfy internal specifications and conform to regulatory requirements.

We are looking for an experienced Document Controls Specialist to join our team in the Triangle area of North Carolina. Our main Life Science office is based in Durham, NC, very close to Research Triangle Park.
Position Deliverables:

Supervise and coordinate daily work of the records staff, by planning, scheduling and assigning work tasks.
Ensure workflows are accurately followed to ensure compliance.
Assists in orientation, training and cross-training of staff.
Assists in documenting processes for industrial construction inspection projects.
Files, audits, receives, distributes, tracks and maintains incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization.
Support & maintain branch inventory control for testing, safety & IT equipment.
Support & maintain office & staff supplies
Support & execute shipping / receiving of deliveries at the Durham office
Familiar with standard concepts, practices, and procedures within document control or construction document control field.
Coordinate activities in the information that is received, stored, and retrieved.
Ensures security and preservation of records in construction information management center.
Assists Project Team in requests for project information, active and historical.
Ensures standardized functional systems (labeling, PFI, data entry, email notifications, customer responses, detailed filing) are used by records technicians and are effectively used.
- Follow the established controlled vocabulary file system coding within the Project File Index. Sorts, classifies, and code material for filing.
Accurately log, date/time stamp all incoming and outgoing construction information into the construction information management database.
Must be proactive and actively engaged in supervision of day-to-day activities.
Performs a variety of tasks and strong multi-tasking skills.

Minimum Requirements & Expectations:

Education/ Experience
- At least 2 years' experience in records management and/or construction records management.
- Requires a high school diploma or its equivalent and at least 4 years of experience in the field or in a related area.
Skills
- Ability to identify, plan and organize work and adjust to on-going schedule changes.
- Knowledge of records management principles and procedures.
- Knowledge of records systems including classification, correspondence control and project file index (Taxonomy) and equipment usage.
- Ability to work under high pressure situations.
- Strong customer service skills.
- Strong data entry skills with an eye for details and accuracy. Proficient in MS Office applications; Outlook, Word, Excel and Access

Work Environment
Standard office environment at the Durham office location for the majority of the time, 5 days a week. Also, time spent on active construction site requiring PPE, physical activity, and extended hours as needed. Walking long distances, working in confined spaces and working at heights is expected.

About the Company

FST Technical Services

Testing, inspection, certification for mission-critical facilities

FST Technical Services provides technical services for mission-critical facilities, including Testing, Inspection, and Certification (TICC), QA/QC, commissioning, validation, equipment services, and technical staffing. It tailors consulting and technical solutions to each client’s environment and serves as an independent liaison between clients and subcontractors to ensure installations meet internal specifications and regulatory requirements. The company differentiates itself through a focus on quality and regulatory compliance, and through acquisitions that expand calibration, life sciences consulting, and building commissioning. Its goal is to be a diversified provider of essential technical services that keep facilities safe, compliant, and reliable.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Chandler, AZ
Founded: 1984

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