Akima

Federal contractor delivering facilities, IT, logistics

Secretary 2

Administrative SupportConfirmed live in the last 24 hours

Full-timeDahlgren, VA, USA

About the Job

Requirements

Must be a U.S. citizen and able to obtain and maintain a government DoD Secret clearance.
Have two years of work-related experience creating and maintaining documentation and data management systems.
Have experience providing general administrative support across clerical administration at the Branch level while working with government leadership and military personnel.
Be proficient in Microsoft Windows and Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Access, as well as Adobe.
Be able to type 40 words per minute.
Demonstrate the ability to work independently and communicate effectively orally and through formal reports.
Demonstrate the ability to multitask and communicate professionally, including professional telephone etiquette.
Demonstrate proficiency in meeting support, formal filing systems, scanning, faxing, answering phones and taking messages, calendar management, and appointment scheduling.
Have experience taking notes and converting them into formal meeting minutes.
Have experience editing formal documentation and reformatting written and electronic draft documents to specified government or business formats.
Have experience receiving and greeting visitors professionally.
Have experience handling and storing classified or sensitive materials, including personally identifiable information.
Have experience maintaining office-supply inventory and ordering supplies.

Responsibilities

Perform general secretarial and clerical duties needed by the Branch, Division, Department, or Program Office in support of government office procedures.
Answer and screen incoming telephone calls; receive, greet, and screen visitors; maintain logs and listings; schedule appointments and meetings; and support meetings on and off the NSWCDD location.
Receive, review, type, edit, and process correspondence and documents, including rough drafts supplied handwritten, verbally, or by email.
Handle and process documentation by sorting, routing, tracking, distributing, copying, scanning, faxing, filing, downloading, archiving, shredding, and disposing of materials.
Process timecards, training requests, and shipping documents using the Navy ERP system.
Establish, maintain, and update office filing in accordance with NSWCDD Records Management policies.
Receive, coordinate, and act on data calls.
Maintain and replace office-supply inventory.
Coordinate with NSWCDD Public Affairs for distinguished visitors and designate and reserve parking spaces for VIP visitors.
Travel on base in a government vehicle to deliver and pick up official information.
Create spreadsheets and PowerPoint presentations.
Upload, maintain, and search documents for retention in SharePoint folders or other designated repositories.
Assist government staff daily and provide guidance and review the work of a lower-level secretary in the absence of the government or contractor senior-level secretary.
Provide clerical support when government clerical, secretarial, or administrative personnel are absent.
Maintain office equipment and request service when needed; replace printer and plotter supplies; assist with copies, printers, fax machines, and shredders; and aid in disposal of excess equipment.
Maintain office calendars and key inventory; coordinate plant account inventories; perform muster procedures; and execute new-employee onboarding.
Use government systems and applications, including IBPES, DISS, Navy ERP, DTS, and applications on the NSWCDD Homepage, for telephone work requests, IT MAC requests, visitor clearances, visit requests, overtime and compensatory-time requests, property passes, and travel orders.
Establish and maintain standard operating procedures for clerical and secretarial duties.
Provide secretarial and administrative assistance to visually impaired, blind, and other disabled government personnel, including clerical and administrative tasks and help completing tasks when accessible software is unavailable or incompatible with office equipment.
Read aloud documents, reports, mail, and other work-related materials, including recording readings on tape for impaired personnel; describe illustrative materials such as pictures, charts, drawings, and symbols; and read and sign hard-copy documents.
Complete electronic training, enter and approve timekeeping, and enter data into automated business applications including CIPA performance, Personnel Addendum, Honorary Awards, and NSWCDD trackers.
Research creative and innovative technological solutions that support greater independence.
Guide employees' hands to appropriate locations on documents or data systems for signatures and approvals.
Transport impaired employees to meetings and training events using a government vehicle.

AMO, an Akima company, is expecting a contract expansion and a need for additional Secretary II level personnel to work in Dahlgren, VA. You will provide principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary II maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.

Timeline: We are anticipating growth on this new contract within the next 2 months

Clearance Processing: we are looking for US citizens willing to be processed for a government clearance. This can take approximately 2 months to obtain.

Responsibilities

Performing general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:
- Answer and screen incoming telephone calls.
- Receive, greet, and screen visitors.
- Maintain logs and listings.
- Schedule appointments/meetings.
- Support meetings on and off NSWCDD location Receive, review, type, edit and process correspondence and documents.
Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email.
Handling and process documentation.
Sorting, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose.
Processing timecards, training requests and shipping documents using Navy ERP system.
Establish, maintain and update office filing in accordance with NSWCDD Records Management policies.
Receiving, coordinating and act on data calls.
Maintaining and replacing inventory of office supplies.
Coordinate with NSWCDD Public Affairs for all distinguished visitors.
Designate and reserve parking spaces for VIP visitors.
Travel on base for delivery and pick-up of official information (use Government vehicle).
Create spreadsheets and power point presentations.
Upload, maintain & search documents for retention purposes into folders on SharePoint or other identified repositories.
Assisting Government Staff daily. Provide guidance and review work of lower-level secretary in absence.
Government or Contractor senior level secretary.
Providing clerical support in absence of Government clerical/secretarial/administrative personnel
Perform maintenance on office equipment and call for services when needed. Replace printer and plotter supplies as needed.
Copies, printers, fax machines, shredders.
Aid in disposal of excess equipment.
Maintain office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process Use Government systems, IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage.
For processing of Telephone Work Request, IT MAC request, visitor clearances, visit request, overtime, compensatory time request, property passes, travel orders.
Establish and maintain Standard Operating Procedures (SOP’s) for clerical/secretarial duties.
Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing.
Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with:
- Clerical, secretarial, and administrative tasking.
- Assistance in completing tasking when accessible software is not available or compatible to current office equipment.
- Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.
- Describe various illustrative materials such as pictures, charts, drawings, and symbols.
Reading and signing hard copy documents.
Completing of electronic training.
Timekeeping entry and approval.
Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.
Research of creative and innovative technological solutions that lead to greater independence.
Guiding employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.
Transport impaired employee to meetings and training events utilizing Government Vehicle.

Qualifications

Must be a US Citizen able to obtain and maintain a government DoD Secret clearance.
Two (2) years of work-related experience creating and maintaining documentation and data management systems.
Experience providing general administrative support in all facets of clerical administration at the Branch level working with government leadership and military personnel.
Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
Able to type 40 words per minute.
Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing a calendar, and scheduling appointments.
Experience with:
- taking notes and converting into formal meeting minutes.
- editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats.
- receiving and greeting visitors professionally.
- handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
- maintaining inventory of office supplies and ordering new supplies.

Any clearance requirements for this position are established by the government contract.

Compensation: $22.27/hr plus additional $5.09/hr for Health & Welfare (H&W)

“This position is contingent upon contract award and funding. Applicants selected may be offered but cannot begin work until funding has been confirmed.”

Job ID

2026-26154
Work Type

On-Site
Pay Range

$22.27 per hour
Health & Welfare

$5.09 per hour
Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Company Description

Work Where it Matters

Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AMO delivers innovative administrative support services that streamline operations, and enhance productivity.

As an AMO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Akima

Secretary 2

About the Job

Requirements

Responsibilities

About the Company

Akima

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