Overview

About theRole 

It’s an exciting time to join our dynamic Tax team and be a part of the amazing growth the Company is experiencing!  The Tax Analyst will play a central role in the Tax team as Instacart expands in the US and globally. In this role, you will work closely with members of the global tax and finance teams to help drive efficiency and facilitate the flow of accurate and timely tax compliance.

About the Team

Our indirect tax team is an integral part of the finance team as it manages and optimizes indirect taxation for the company. Their work is fundamental for financial planning, maintaining regulatory compliance, and avoiding potential penalties due to non-compliance.  We continuously collaborate with cross functional teams and service providers and strive for improvement in our processes, seeking efficiency through technology and innovative practices.

About the Job 

• Coordinate with external service providers to prepare US sales/use tax, Canada GST/HST & Australia GST compliance returns
• Responsible for preparing and maintaining indirect tax (sales/use/excise/VAT) calendars 
• Responsible for ensuring timely and accurate indirect tax compliance document requests
• Coordinate, track, and respond to various incoming tax notices and bills 
• Coordinate with external service providers to prepare US property tax filings and payments, business registrations and renewals, and various gross receipt/excise tax compliance returns
• Prepare and post journal entries while maintaining reconciliations via analysis of the general ledger activity to ensure accuracy and completeness
• Perform monthly reconciliations of indirect tax payable accounts to underlying return details, general ledgers, and systems of original entry
• Prepare, analyze, and investigate fluxes in monthly compliance data
• Analyze data from internal systems and compare against additional datasets to assess completeness of data
• Lead special projects affecting the following areas within indirect tax: controversy, compliance, planning, operations, and policy
• Communicate directly with external advisors and internal stakeholders including accounting, legal, engineering, operations, and finance on a variety of initiatives
• Assist in process improvement projects relating to the transmission of sales and use tax data used within return preparation and filing
• Perform tax research and document finding in technical memorandums 
• Assist the Tax Manager and Business Development team with merger and acquisition review and integration of businesses to centralized compliance processes
• Responsible for preparing and managing Indirect and Property tax forecasts
• Responsible for exemption certificate maintenance process relating to vendors and customers
• Ability to identify potential compliance issues and recommend solutions
• Drive ongoing process improvements, focusing on automation, efficiency, and analytics in partnership with our Tax Technology team

About You

Minimum Qualifications

• General understanding of accounting principles including but not limited to general ledgers, trial balances, ERP systems, etc. 
• Ability to simultaneously work on projects with competing deadlines
• Knowledge of Microsoft Excel, Oracle, Vertex, and other data analytical tools a plus
• B.S. degree in Accounting, Tax, Finance, or related field of specialized study 
• Interest in learning about indirect tax and the tax operations of a fast-growing company
• Excellent writing, communication, and research skills

Preferred Qualifications

• 2-4 years of tax accounting and/or indirect tax experience
• Ability to perform in a fast-paced environment
• Ability to prioritize various projects with competing deadlines while meeting targeted due dates
• Ability to establish effective working relationships with stakeholders that foster organizational success

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