Facilities Coordinator

Facilities Coordinator – Osborne

Location: Osborne, SA
Company: BGIS, Secure Government & Defence Environment
Employment Type: Full Time, 14-Month Fixed Term Contract, On-Site
Security Clearance: Australian Citizens only, as an NV1 clearance will be sought
Benefits: Free Onsite Parking

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

BGIS is looking for a Facilities Coordinator to support the day-to-day facilities operations of a significant defence and shipbuilding site in Osborne. Reporting to the Facilities Manager, you'll be the first point of contact for the BGIS management office, coordinating maintenance requests, work orders and service contracts so the site runs safely and smoothly. 

This is a 14-month opportunity in a secure, high-profile environment. It suits someone organised and personable who enjoys keeping things on track and building good working relationships with the client, contractors and colleagues.

The ideal candidate is proactive, detail-focused and adaptable, with strong communication skills and a genuine interest in facilities management.

Key Responsibilities

• Act as the first point of contact for the BGIS management office, handling enquiries from internal and external customers.
• Log, allocate and track preventative and reactive work orders in the CMMS so contract KPIs are met.
• Respond to reported issues and coordinate timely, effective solutions.
• Schedule and oversee service contracts, including essential services and statutory maintenance inspections and certifications.
• Support subcontractor management, including documentation, sign in and out, WHS paperwork and insurance currency.
• Maintain the asset register, stock and spares inventory, and maintenance history in the CMMS.
• Follow up job requests and keep the client informed about overdue works.
• Review invoices, maintain the purchase order register and support annual budgets.
• Help prepare monthly contract reports and run client meetings, including agendas and minutes.
• Carry out periodic maintenance inspections of services, plant and equipment.
• Maintain the after-hours on-call system and support WHS and environmental compliance. 

Education, Experience & Skills

Essential:

• Experience in a facilities, property or corporate real estate environment.
• Proficiency in Word, Excel and Outlook.
• Experience working within QA, WHS and environmental systems.
• Strong organisational skills and the ability to manage multiple tasks.
• Clear, friendly communication and good relationship-building skills.
• Comfortable adapting to change and finding practical solutions.
• High School Certificate or equivalent.
• Australian Citizen with the ability to obtain and maintain an NV1 Security Clearance.

Desirable:

• Tertiary qualifications in building or facilities management.
• Knowledge of building services and general building maintenance.
• Experience with CMMS platforms such as Manhattan.
• Experience preparing written reports and recommendations.
• Training in WHS, QA and environmental legislation and systems.
• Experience in defence or other secure environments.

Workplace Flexibility

This is a full time, 14-month fixed term position based 100% on-site in Osborne, with free onsite parking available.

Why Join BGIS?

Key Benefits Include:

✔ Spot recognition vouchers and $2,000 employee referral bonus.
✔ Access to Flare for discounts across retailers, energy, utilities & much more!
✔ Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
✔ AFR Best Places to Work 2024 & 2025.
✔ Winner of Inspiring Workplaces Award 2025.
✔ Endorsed by Work180 as an employer of choice for women.
✔ Recognised by WORK180 as a Top 5 Employer for career development opportunities.
✔ Career progression through secondments & internal mobility.
✔ Health perks including EAP, wellness programs & flu vaccinations.

BGIS is a global provider of facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

How to Apply

If you are a proactive, skilled, and engaging Facilities Coordinator looking to join a forward-thinking company, we would love to hear from you!

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

To be successful in the role, applicants must be an Australian Citizen and be eligible to obtain and maintain an NV1 Security Clearance.

Apply Now

Be part of a workplace that values diversity, safety, sustainability, and belonging.

Explore more opportunities at https://apac.bgis.com