Penske

Diversified transportation, logistics, and motorsports provider

Facility Services Coordinator

Facilities ManagementConfirmed live in the last 24 hours

Full-timePhoenix, AZ, USANo salary listed

About the Job

Requirements

A bachelor's degree in Business, Accounting, Engineering, Construction, or Maintenance is preferred; equivalent work experience is required if no degree is held.
Smartsheet certification or experience with another work-order or ticketing platform is preferred.
At least one year of trades knowledge or experience is a strong plus.
At least one year of basic knowledge of facility elements such as lighting, janitorial services, HVAC systems, utility systems, roofing, paving, and general maintenance is preferred.
Knowledge of task management and trades.
A general understanding of facility assets and programs is preferred.
Knowledge of ticketing and work-order systems.
Proficient knowledge of request for quotation/request for proposal management, vendor management, and contract management.
Proficiency in Microsoft Word, Excel, and Windows word processing.
Knowledge of capital project administrative tasks and financial processes.
Strong analytical, problem-solving, and critical-thinking skills.
Regular and predictable full attendance is an essential function of the job.
Willingness to travel as necessary, work the required schedule, and work at the specified location.
Completion of the Penske employment application and submission to a background investigation, including past employment, education, and criminal history, and drug screening are required.
Ability to read, communicate verbally and in writing, remember and analyze information, and understand instructions or guidelines.
Ability to stand, walk, and sit; frequently use hands to touch, handle, and feel, and reach with hands and arms; and occasionally lift or move up to 25 pounds/12 kilograms.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Responsibilities

Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System.
Triage service requests and prioritize them by urgency.
Evaluate and assign national and non-national vendors.
Gather, evaluate, and award proposals for services.
Schedule and coordinate service activities for all locations.
Maintain preventive maintenance schedules for all locations.
Process incoming invoices for payment in Chrome River and Tririga.
Maintain and grow Enterprise Facility Service Programs by analyzing and evaluating locations that are not currently on a corporate-supported enterprise program.
Provide quotes and pricing to district leadership.
Onboard locations through the corporate process to maintain and increase facility and asset uptime and performance.
Produce routine weekly and quarterly Facility Maintenance reports, including incoming and outgoing work orders, escalations of service issues by category and vendor, and various monthly and weekly transaction reports.
Prepare a monthly presentation from update reports compiled by each department.
Support capital planning projects, including lighting and LEED initiatives, in conjunction with the supervisor.
Communicate with external vendor accounts receivable departments to resolve outstanding payments.
Perform other projects and tasks as assigned.

Desired Qualifications

Smartsheet certification or experience with another work-order or ticketing platform.
At least one year of trades knowledge or experience.
At least one year of basic knowledge of facility elements such as lighting, janitorial services, HVAC systems, utility systems, roofing, paving, and general maintenance.
A general understanding of facility assets and programs.

Position Summary:

This position is primarily responsible for supporting programs and processes under the Corporate and Enterprise Facility Services department. The associate will provide support and direction for customer/associate service and maintenance requests, accounts payable, and various other project-related activities and support for Capital projects. The Enterprise Facility Services department is responsible for the management of over 1,200 PTL & PL locations across the US and Canada and over $ 10 million in maintenance and non-capital project spending annually. This position will also assist with smaller capital expense projects as part of the Enterprise Facility Maintenance Programs.

Major Responsibilities:

• Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System

• Triage service requests and prioritize by urgency

• Evaluate and assign national and non-national vendors

• Gather, evaluate, and award proposals for services

• Schedule and coordinate service activities for all locations

• Maintain preventative maintenance (PM) schedules for all locations

• Process all incoming invoices for payment in Chrome River and Tririga.

• Maintain and Grow Enterprise Facility Service Programs by analyzing and evaluating locations that are not currently on a corporate-supported enterprise program

• Provide quotes/pricing to District leadership

• Onboard locations through the corporate process to maintain and increase facility and asset uptime and performance

• Produce weekly and quarterly reporting for Facility Maintenance on a routine basis. Reports include:

o Incoming/Outgoing work orders reporting.

o Escalation of issues for services by category/vendor.

o Various monthly and weekly transaction reporting.

• Monthly presentation from update reports compiled by each department.

• Support Capital Planning projects in conjunction with supervisor(lighting, LEED, etc)

• Interact with external vendor accounts receivables departments to ensure clear communication and resolution of outstanding payments.

• Other projects and tasks as assigned.

Qualifications:

• Bachelor's Degree in Business, Accounting, Engineering, Construction, Maintenance preferred. If no degree, equivalent work experience is required

• Smartsheet certification (preferred), or other workorder/ticketing platform experience

• Minimum 1 year of trades knowledge or experiment (strong plus)

• Minimum 1 year of basic knowledge of various elements of the facilities including, but not limited to: lighting, janitorial services, HVAC systems, utility systems, roofing, paving, general maintenance, etc. preferred

• Task Management (knowledgeable in the Trades)

• General understanding of facility assets and programs preferred

• Knowledge of ticketing/work order systems

• Proficient knowledge in RFQ/RFP management , Vendor Management and Contract Management

• Excellent skills in Microsoft word, excel, and windows word processing

• Capital project administrative tasks

• Capital project financial process

• Strong analytical, problem-solving, and critical thinking skills.

• Regular, predictable, full attendance is an essential function of the job

• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.

• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer

About the Company

Penske

Diversified transportation, logistics, and motorsports provider

Penske provides a range of transportation services, including retail automotive sales and service, truck leasing and rental, and logistics solutions, plus professional motorsports activities. Its offerings work through distinct units: Penske Automotive Group sells and services vehicles, Penske Truck Leasing rents and maintains trucks with fleet management, and Penske Logistics handles end-to-end supply chain services. The company differentiates itself by operating multiple transportation and entertainment businesses under one private global umbrella, enabling cross-sell opportunities and large-scale coordination. Its goal is to deliver reliable, end-to-end transportation and logistics solutions for individuals and businesses worldwide while growing its diversified portfolio and leveraging scale.

Company size: 501-1,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Bellflower, CA
Founded: 1969

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