Coordinator of GPAC Operations and Events - GPAC Operations & Events

• Assists in Working with internal university and external clients, providing facility usage quotes, and delivering rental agreements ensuring the best use of venues and resources in support of GPAC’s mission.
• Assists in the coordination of internal and external performances and events including, but not limited to, season
• announcement, donor and patron receptions, GPAC programming and education functions, events in support of GPAC scheduled performances, and other mission-based external events.
• Assists with organizing event set-up logistics by coordinating guest lists and responses, rental equipment acquisition, catering, audio-visual, security, parking, cleaning, and event breakdown; ensuring the performance and/or event operates in compliance with all applicable Auburn University and GPAC policies and procedures.
• Serves as a point of contact for internal and external constituents including caterers, equipment rental companies, and other suppliers ensuring performance and/or event contract specifications are carried out. Communicate with other GPAC departments keeping them informed of the event planning process, monitoring budgets, and answering questions.
• Provide positive and accurate information and customer service in response to inquiries and concerns. Actively resolves customer concerns in a polite, friendly, and helpful manner.

• High school diploma or equivalent 

Desired Qualifications:

• Four-year college degree a degree in Business, Marketing, Communications, Public Relations, Event Planning, Hospitality Management, or a relevant field is desired.
• Experience (Preferred): 2 years

• Knowledge of event and hospitality management and communication avenues to reach audiences, accounting and budgeting principles, state and federal contract guidelines, basic math knowledge, basic computer operating systems knowledge, event protocols, and etiquette knowledge.
• Ability to maintain effective interpersonal relationships.
• Ability to communicate effectively in both oral and written form.

Certification or Licensure Requirements:
CPR and AED certifications are required or must be obtained within the first 180 days of employment.

• Assistance in the place of a regular employee who is absent for a specified period of time 
• Additional assistance during periods of abnormal or peak workloads 
• Assistance with special projects 
• Seasonal work 
• Emergencies 

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