Materials Procedural Services Coordinator

Description

Job Summary

Establishes and monitors systems for inventorying and ordering prostheses, implantable devices and other specialty supplies used in surgery and other procedural units. Responsible for coordinating supply processes for all units within Perioperative Services, procedural imaging and other units. Coordinates ordering, maintenance, and repair of operating room and other procedural equipment to ensure equipment is available and functioning properly during surgical, imaging and other procedures.

Essential Duties and Responsibilities

• Coordinates repairs with Medical Engineering and Facilities Management.
• Coordinates loaning or borrowing of equipment and supplies for surgical procedures.
• Coordinates with Environmental Services to ensure a clean working environment in the Operating Room and supply areas.
• Coordinates with Information Systems to ensure that any products or items obtained from the operating room, or other procedural spaces, and used in the patient's care are charged appropriately.
• Approves purchase orders within established scope of responsibility.
• Expedites back orders as required.
• Verifies the acceptability of substituted items with the appropriate Patient Care Coordinator or Team Leader.
• Coordinates the evaluation of new products by appropriate operating room, perioperative services and purchasing staff members.
• Facilitates communication between vendors and Patient Care Coordinators, Team Leaders, and Nurse Managers.
• Monitors invoices and resolves any price discrepancies.
• Monitors service contracts to ensure specifications are met.
• Obtains quotes from vendors to assist in developing the capital budget.
• May supervise or direct the work of temporary and/or regular employees assisting with the supply processes.
• Assists in maintaining departmental databases, researches product prices, enters records into the computer, and corrects erroneous entries to ensure databases are kept accurate and current.
• Performs other related duties as required.

Additional Details

This position is responsible for coordinating supply chain, equipment management, inventory control, vendor relations, and operational support functions across Perioperative Services, procedural imaging, and other procedural units to ensure the availability of supplies and equipment necessary for patient care and procedural operations.

MINIMUM QUALIFICATIONS: A high school diploma or equivalent. Two years of experience in hospital materials management or working with operating room supplies. Experience using personal computers. PHYSICAL REQUIREMENTS (Medium): 20-50 lbs; 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 50 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at [email protected]. Please note that one week's advance notice is preferred.