Human Resources Assistant

Department: Human Resources

Position Summary:

The HR Assistant provides administrative, coordination, and operational support across Human Resources and Talent Acquisition. Working closely with the VP HR Manager and VP of Talent Acquisition, this role ensures the smooth execution of daily HR operations, recruiting, onboarding, employee engagement events, HRIS administration and department projects. The ideal candidate is organized, detail-oriented, proactive, and thrives in a fast-paced, collaborative environment.

Duties and Responsibilities:

• Create and maintain electronic and hard-copy employee and new hire files.
• Monitor candidate background check statuses and assist with tracking.
• Coordinate and schedule candidate interviews across departments.
• Assist with new hire orientation setup, including room reservations, attendee scheduling, and packet preparation.
• Perform regular employee file audits using checklists, follow up on missing documents, and log records in tracking spreadsheets.
• Audit medical/BenePoints records across spreadsheets and the HRIS platform.
• Audit departmental invoices and follow up on audit/open enrollment discrepancies.
• Conduct data entry and produce standard or customized reports within the HRIS.
• Provide calendar management, meeting coordination, and administrative support to the HR Generalist and Talent Acquisition teams.
• Provide back-up support to the Senior Administrative Assistant for the Executive Partner of Human Resources as needed.
• Partner with the HR Coordinator to plan and execute company events, employee engagement programs, and recognition drives.
• Track participation and completion rates for required HR programs and activities.
• Update and maintain designated HR web pages and tracking spreadsheets.
• Handle sensitive employee and applicant information with strict confidentiality.
• Perform general office maintenance, including scanning, filing, shredding, archiving, and organizing HR storage areas.
• Support HR research initiatives and special projects as needed.
• Perform other related duties as assigned.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Ability to work with and handle confidential information – the individual has a proven track record of handling sensitive employee, candidate, and compensation records with strict discretion and adherence to privacy standards.
• Detail orientated—the individual pays close attention to all the small particulars when working on a task or project
• Great follow up skills—the individual has demonstrated ability to pursue ongoing projects to keep tasks moving along to completion.
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas, and exhibits willingness to try new things.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

Salary for this position ranges from $28.75 - $33.53 per hour. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

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