Receptionist and Office Administrator

Receptionist & Office Administrator, Kilcullen, Co. Kildare

We seek to move the world forward through innovative thinking.
 Woolpert is an award‑winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting‑edge technology to deliver exceptional client value, and as a certified Great Place to Work®, we embrace progress and innovation to create limitless opportunities for career growth.

As part of Woolpert, Murphy Geospatial – A Woolpert Company contributes deep geospatial expertise across Europe, supporting complex infrastructure, property, manufacturing, utilities, and natural‑environment projects through world‑class data capture, verification, and governance.

Position Overview

We are seeking an organised and proactive Receptionist & Office Administrator to join our collaborative Administration Team. Based in our Kilcullen office and reporting to the Administration Manager, you will be the first point of contact for visitors and callers while providing day-to-day administrative and office support. This is a full-time, office-based maternity cover position offered on a 12-month fixed-term contract.

Key Responsibilities

• Welcome visitors, manage incoming calls and enquiries, and act as a professional first point of contact for the Kilcullen office.
• Manage shared mailboxes, correspondence, post, deliveries and couriers, ensuring queries are directed and followed up promptly and confidentially.
• Maintain a safe, organised and presentable reception area, meeting rooms, hot desks and shared office facilities.
• Coordinate meeting logistics, including room bookings, catering and travel arrangements.
• Monitor stationery, kitchen and welfare supplies, liaise on cleaning or maintenance issues, and support the smooth day-to-day running of the office.
• Provide administrative support, including document preparation, printing, binding, filing and the collation and delivery of tender documents.
• Create purchase orders and accurately reconcile company credit card and petty cash transactions in line with company procedures.
• Support colleagues across the wider global Administration Team and assist with employee, client and management queries.
• Travel to the Dublin office as required to assist with office and meeting management.
• Support staff events, identify opportunities to improve administrative processes, and undertake other reasonable duties aligned with the role.

What You Will Bring

• Previous experience in a reception, office administration or customer-facing role; 2–3 years’ experience is desirable.
• Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.
• Excellent communication, organisation and time-management skills, with the ability to prioritise in a busy environment.
• A professional, helpful and discreet approach when dealing with visitors, colleagues and confidential information.
• Availability to work in the office Monday–Thursday, 8.30 am–5.00 pm, and Friday, 8.30 am–4.00 pm.
• A full Irish/EU driving licence and access to your own vehicle.
• Experience using AEG is desirable but not essential.

Benefits You Will Love

At Murphy Geospatial – A Woolpert Company, you’ll join a collaborative and innovative team where your expertise makes a real impact. Our benefits include:

• Competitive salary with a comprehensive benefits package aligned to your experience
• Access to cutting‑edge geospatial technology and industry‑leading tools
• Flexible working options designed to support work–life balance
• Enhanced wellbeing support, including employee assistance initiatives
• Opportunities within a growing, globally connected organisation through our partnership with Woolpert
• Earn the opportunity to become an owner of the firm.
• Performance‑related bonus scheme that rewards your contribution

• Fitness and Wellbeing reimbursement programme 

Equal Employment Opportunity

Woolpert is an equal‑opportunity employer committed to full inclusion of all individuals. We recruit, train, and promote without regard to protected characteristics. For more information, see our EEO resources.

Applicants requiring accommodation during recruitment may contact [email protected]

Agency Notice

Please do not contact any employee of Woolpert or its subsidiaries about this requisition. Agencies not engaged by the Woolpert Talent Acquisition Team will not be eligible for fee payment.