Executive Administrative Assistant - Home Lending

Become an integral part of Home Lending Product and Transformation team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in Home Lending Product and Transformation, you will need to work well in a team environment, be able to represent the group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interactions with various executive-level internal clients across the lines of business. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Proactively manage agendas for our Product Management leaders (3 MDs) 
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering, registration of external visitors, travel, and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed timely and within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access, greeting new hires, coordinating with recruiting 
• Produce high quality communications to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and executive biographies
• Handle regular activities without prompting, and advise in advance with issues or delay 
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings 

Required qualifications, capabilities, and skills

• At least five years of administrative experience or equivalent  
• Advanced ability to organize large teams with several competing priorities
• Strong judgment and professional discretion while navigating confidential situations
• Proven experience interacting with and successfully supporting senior management
• Strong interpersonal, written, and oral communication skills
• Advanced proficiency in Microsoft Office suite
• Excellent telephone and meeting etiquette with ability to manage competing priorities 

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus, but not required

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.