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PerkinElmer

Analytical instruments and software for health

Office Assistant

Administrative Support +1Confirmed live in the last 24 hours
Full-timeVillepinte, FranceNo salary listedIn-person

About the Job

Requirements

  • At least five years of successful experience in an administrative, office management, or executive assistance role.
  • Bilingual French and English communication ability.
  • Strong organizational and multitasking abilities.
  • Strong customer service and interpersonal skills.
  • Professional oral and written communication skills.
  • Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Attention to detail and accuracy.
  • Ability to work independently and manage multiple priorities.
  • Problem-solving skills and a proactive approach.

Responsibilities

  • Serve as the primary point of contact for visitors, clients, suppliers, and employees.
  • Manage the reception area and maintain a professional, welcoming environment.
  • Answer incoming telephone calls and general inquiries, and redirect them as needed.
  • Coordinate meeting-room reservations and visitor reception.
  • Provide administrative and facilities-related support as needed.
  • Coordinate logistics for client visits, training sessions, and events.
  • Prepare training rooms, materials, equipment, and refreshments.
  • Manage participant registration, attendance tracking, and documentation.
  • Collaborate with trainers, sales teams, and company stakeholders to support successful events.
  • Support scheduling, travel arrangements, and accommodation coordination for visitors and trainers when needed.
  • Manage incoming and outgoing mail, courier services, and shipments as a central contact.
  • Sort, distribute, and track mail and packages.
  • Coordinate shipping and receiving with internal teams and external providers.
  • Maintain delivery and shipment records.
  • Maintain inventory records for IT assets, including laptops, monitors, peripherals, and mobile phones.
  • Coordinate equipment assignment, collection, and lifecycle tracking.
  • Support employee onboarding and offboarding processes involving equipment handover and return.
  • Work with IT teams to ensure asset records and stock levels are accurate.
  • Conduct periodic inventory audits and reconciliations.
  • Manage inventory levels and ordering requests for office and IT equipment.
  • Inspect facilities regularly to ensure a clean, safe, and professional work environment.
  • Oversee and coordinate maintenance of office equipment, including coffee machines, kitchen equipment, and water dispensers.
  • Maintain adequate supplies of coffee, beverages, snacks, paper products, and other office supplies.
  • Ensure common areas, meeting rooms, kitchens, and restrooms are clean and prepared, coordinating with cleaning and maintenance providers as needed.
  • Report facilities issues and follow up on repairs, maintenance requests, and service tickets.
  • Coordinate with building management and external service providers to resolve facilities issues.
  • Contribute to planning and implementing workplace improvements and initiatives to improve employee comfort.
  • Manage inventory and order office consumables and facilities supplies.
  • Ensure training rooms and client areas are properly prepared and presentable for visits, meetings, and events.
  • Prepare reports, presentations, and administrative documents.
  • Manage archives, databases, and filing systems.
  • Participate in procurement activities and vendor coordination.
  • Assist management with administrative tasks and specific projects.
  • Identify opportunities to improve administrative processes and service quality.

Desired Qualifications

  • A two-year post-secondary diploma or bachelor's degree in business management or a related field is preferred.
  • Experience with inventory management and asset-tracking systems is an asset.

About the Company

PerkinElmer

Analytical instruments and software for health

PerkinElmer provides analytical instruments, software, and services for the life sciences, diagnostics, and environmental health markets. Customers use these tools to collect and analyze data through a combination of hardware, consumable supplies, and software licensing. Unlike many competitors, the company integrates a global service network with a focus on sustainability by designing products that reduce waste and energy consumption. Its goal is to improve human and environmental health by helping laboratories and industrial companies achieve more efficient and accurate scientific results.

Company size
5,001-10,000
Company stage
IPO
Headquarters
Shelton, CT
Founded
1937

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