Wedding Chapel Coordinator

The Wedding Coordinator meets with potential customers and provides information on the services offered in the Wedding Chapel. Responsible for all the details involved in the booking of a wedding, making the wedding arrangements in accordance with the wedding package purchased and coordinating all activities of the wedding. 

• Must be 21 years of age or older    
• Work requires effective communication in English, both verbal and written form in a professional manner. 
• Work requires attention to detail and strong organizational skills. 
• Work requires a minimum of a High School Diploma. 
• Work prefers prior experience in wedding planning, catering or hotel reservations preferred 
• Must present a neat and professional appearance. 
• Work requires knowledge of computer programs including Word, Excel, Windows, and LMS. 

ADDITIONAL REQUIREMENTS

• Fast-paced environment, multiple tasks to be handled under time constraint.   
• Must be able to handle heavy business volume, and sensitive situations relating to staff and guest problems, in a timely manner.  

• Handles all inquiries on the phone and in-person, on the services offered at the Wedding Chapel. 
• Prepare and produce Banquet Prospectus/Catering/Weddings/Contracts. 
• Organizes and conducts pre-function meetings between clients, vendors, and hotel departments. 
• Wrap bridal gifts as needed always keeping an adequate stock and available for Coordinators. 
• Give tours of the Chapels to prospective clients, hotel guests, and any others who inquire. 
• Check in floral orders daily, ensuring accuracy and quality and sending back anything that is unacceptable to be redone by the florist. 
• Keep Chapel stocked with supplies, brochures, and forms as needed 
• Ensure chapel is clean, organized and ready to go before each wedding 
• Prepare all paperwork required in the coordination of a wedding. Establish and maintain records on each wedding. Follows up on a regular basis to ensure all arrangements have been specified and made in preparation for the wedding day. 
• Coordinates all activities on the day of the wedding to include preparation of dressing room, ensuring delivery of flowers, set-up of the chapel, assisting the bride and/or groom with dressing in preparation for wedding, greeting and seating of guests, etc. 
• Assist in the coordination of weddings performed at the other locations on property.