Honor Health

Nonprofit healthcare system providing comprehensive care

Administrative Support Specialist - Research Support

Administrative SupportPosted on Nov 9

Full-timeScottsdale, AZ, USANo salary listedIn-person

About the Job

Requirements

An associate degree or four years of related experience is required.
Five years of administrative experience is required.
Proficiency with office automation products, including Microsoft Word, Excel, PowerPoint, and RefWorks, or related office equipment.

Responsibilities

Coordinate the preparation and submission of documents for manuscripts, abstracts, and presentations, and assist in preparing presentations, including posters, PowerPoint, and other printed material.
Maintain accurate, up-to-date calendars for Investigators and schedule conferences, trips, and transportation needed for business travel.
Provide detailed travel itineraries with pertinent travel and lodging information, meeting locations, and contact information.
Process paperwork for reimbursement of Investigators’ travel expenses accurately and on time.
Review schedules in advance to anticipate potential scheduling conflicts.
Maintain and track Paid Time Off and Continuing Medical Education credits.
Schedule meetings and conference calls; report accurate data to Investigators, set up and start conference calls, take and transcribe minutes when applicable, and coordinate catering when applicable.
Perform advanced secretarial duties, including transcription, typing, operating computers, copying, faxing, emailing, and scanning documents.
Assist administration with new login requests, payment authorizations, ordering materials such as computers, phones, and business cards, entering work orders, scheduling meetings and interviews, and catering; provide project status updates as assigned.
Maintain departmental correspondence, compose and type routine correspondence, and review draft and finished documents for spelling, format, and appropriate grammatical usage.
Write new policies and procedures as needed.
Communicate with physicians, research coordinators, research specialists, managers, hospital administration, sponsors, and their representatives; screen calls, incoming mail, publications, and other correspondence.
Coordinate credentialing, maintain Clinical Investigators’ licenses, and maintain records of department activities and administrative expenses.

Desired Qualifications

A bachelor's degree is preferred.

Primary City/State:

Shea Medical Office Building - 10290 N 92nd St Scottsdale, AZ 85258

Category:

Administrative Support

Shift:

Day

Department:

HRI-Research Business Services



Monday- Friday, 8:00am-5:00pm

Great care starts with great people. (Like you.)

At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities:

JOB SUMMARY

Provides advanced secretarial support to the Clinical Investigators and the Clinical Manager at the Virginia G. Piper Cancer Center Clinical Trials Program. Provides oversight of daily administrative activities in an ethical, confidential and accurate manner.

ESSENTIAL FUNCTIONS

Coordinates the preparation and submission of documents for manuscripts, abstracts, and presentations. Assists in preparing presentations including posters, PowerPoint, and other printed material.
Responsible for maintaining accurate, up-to-date calendars for Investigators and scheduling any conferences, trips, or transportation that is needed for business travel. Provides detailed travel itinerary including all pertinent travel and lodging information, meeting locations, and contact information. Processes paperwork for reimbursement of travel expenses to investigators in a timely, accurate manner. Routinely reviews schedules in advance to anticipate potential scheduling conflicts. Responsible for maintaining and tracking Paid Time Off and Continuing Medical Education credits.
Responsible for scheduling all meetings and conference calls. Reports accurate data back to Investigators including set up and start of conference calls, taking and transcribing minutes when applicable, and coordinating catering when applicable.
Performs advanced secretarial duties such as transcription, typing, operating computers, copying, faxing, emailing, and scanning documents. Is proficient with office automation products (Microsoft Word, Excel, PowerPoint, and Ref Works) or related office equipment.
Assist administration with new login requests, process payment authorizations, ordering materials (computers/phones/business cards), entering work orders, scheduling meetings & interviews, and catering. Provides status updates on these projects as assigned.
Responsible for maintaining departmental correspondence which includes composing and typing routine correspondence, reviewing draft and finished documents for spelling, format, and appropriate grammatical usage. Writes new policies and procedures as needed.
Maintains effective communication with all levels of professionals; physicians, research coordinators, research specialists, managers, hospital administration, sponsors, and their representatives. Screens calls, incoming mail, publications and other correspondence.
Coordinates credentialing and maintains licenses for the Clinical Investigators and maintains records of department activities and administrative expenses.

EDUCATION

Associates or 4 Years related experience Required
Bachelors Preferred

EXPERIENCE

5 years administrative experience Required

LICENSES AND CERTIFICATIONS

We're all in for your career.

About the Company

Honor Health

Nonprofit healthcare system providing comprehensive care

Preparing company summary for Honor Health.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Scottsdale, AZ
Founded: 2013

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