Illinois Secretary of State

Maintains official records and issues licenses

Intermittent Public Service Representative

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeParis, IL, USA$23.85 - $30.43 /hr

About the Job

Requirements

Requires knowledge, skill, and mental development equivalent to completion of eight years of elementary school and two years of general office experience, preferably including one year in a driver or motor vehicle facility and operation of keyboard equipment.
Requires working knowledge of business English, spelling, and commercial arithmetic.
Requires working knowledge of office methods, practices, and procedures.
Requires elementary knowledge of the Illinois Vehicle Code as it applies to office tasks pertaining to obtaining or retaining a valid Illinois driver's license and processing various motor vehicle forms.
Requires elementary knowledge of basic bookkeeping procedures and techniques.
Requires the ability to maintain records of some complexity.
Requires the ability to deal tactfully with the general public and maintain satisfactory working relationships with other employees.
Requires the ability to communicate orally and in writing.
Requires the ability to operate independently within defined procedures.
Requires possession of a valid Illinois driver's license and the ability to travel to other facilities and/or mobile locations to perform assigned duties.
Requires the ability to lift and carry 0–25 lbs.
Employees performing these duties must be 21 years of age by the start date of employment.
Applicants must be lawfully authorized to work in the United States.

Responsibilities

Administers road examinations to applicants for all classes of driver's licenses, serves as an information clerk to the public, explains improper actions to applicants during examinations, reviews and completes driver's license applications for processing, and checks the appropriateness and validity of applicant identification documents.
Administers and grades written driver's examinations, explains incorrect test responses, codes applications according to results, administers vision tests, and operates photographic equipment to prepare photo identification or driver's licenses for applicants.
Performs cashier functions for driver license and/or motor vehicle fees; balances cash or checks with validation tape totals to ensure fees are accurately accounted for; prepares deposit records and other routine financial documents to process collected fees; may take deposits to a bank; prepares reports for a supervisor on applications processed as required; and performs facility opening and/or closing responsibilities as required.
Reviews and completes motor vehicle title and registration applications, reviews fee checks and ensures necessary attachments are present, accepts cash or checks for fees and prepares them for final processing, and performs manual or automated sticker sales as required.
Performs other duties as required or assigned.



Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title: Intermittent Public Service Representative
Division: Field Services - South
Union:            SEIU
Location: 714 Grandview St., Paris, IL – Edgar County
Salary:           Range from $23.85 to $30.43 hourly.
Benefits:        https://cms.illinois.gov/benefits/stateemployee.html
Attn:   Employees performing these duties must be 21 years of age by the start date of employment.

Overview:
Performs paraprofessional work to administer road examinations to applicants for all classes of driver’s licenses; administers and grades written drivers examinations; performs cashier functions for driver’s license and motor vehicle fees, balances cash or checks with validation tape totals and prepares deposit records; reviews and completes motor vehicle title and registration applications.

Duties and Responsibilities:

Administers road examinations to applicants for all classes of driver’s licenses; serves as information clerk to the public; explains improper actions to applicants during the examination; reviews and completes driver’s license applications for processing; checks appropriateness and validity of applicant identification documents.
Administers and grades written drivers examinations; explains incorrect test responses, codes applications according to results; administers vision tests and operates photographic equipment to prepare photo identification (ID) or driver’s license for applicants.
Performs cashier functions for driver license and/or motor vehicle fees; balances cash or checks with validation tape totals to assure that all fees are accurately accounted for; prepares deposit records or other routine financial documents necessary to process collected fees; may be required to take deposit to bank; prepares reports for supervisor on applications processed as required; performs facility opening and/or closing responsibilities as required.
Reviews and completes motor vehicle title and registration applications, reviews fee checks and assures necessary attachments are present; accepts cash or checks for fees and prepares for final processing; performs manual or automated sticker sales as required.
Performs other duties as required or assigned.

Education and Experience:
Requires knowledge, skill and mental development equivalent to completion of eight years elementary school and two years of general office experience preferably including one year in a driver or motor vehicle facility and operation of keyboard equipment.

Knowledge, Skills and Abilities:

Requires working knowledge of business English, spelling and commercial arithmetic.
Requires working knowledge of office methods, practices and procedures.
Requires elementary knowledge of the Illinois Vehicle Code as it applies to office tasks pertaining to obtaining or retaining a valid Illinois drivers license and the processing of various motor vehicle forms.
Requires elementary knowledge of basic bookkeeping procedures and techniques.
Requires ability to maintain records of some complexity.
Requires ability to deal tactfully with the general public and to maintain satisfactory working relationships with other employees.
Requires ability to communicate both orally and in writing.
Requires ability to operate in an independent manner within defined procedures
Requires possession of a valid Illinois driver’s license and travel to other facilities and/or mobile locations to perform assigned duties.
Requires ability to lift/carry 0-25 lbs.

Application Process:

Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

About the Company

Illinois Secretary of State

Maintains official records and issues licenses

Keeps official state records and the state seal with about 20 departments and 4,000 employees. Serves Illinois residents with driver licenses, vehicle registrations, license plates, and access to state archives and libraries. Maintains the Capitol Complex and preserves historic documents as part of a single statewide constitutional office. Aims to provide essential identification and recordkeeping, maintain public resources, and support everyday life and public safety through education and services.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Stamford, CT
Founded: Not listed

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