Graduate Administrative Assistant
University of Texas at Austin
Graduate Administrative Assistant
University of Texas at Austin
Public research university in Austin, TX
Job Posting Title:
Graduate Administrative Assistant , Texas Inventionworks, Cockrell School of Engineering----
Hiring Department:
Cockrell School of Engineering----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
20----
FLSA Status:
Non-Exempt from FLSA----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue Until Aug 31, 2027----
Location:
UT MAIN CAMPUS----
Job Details:
The Cockrell School of Engineering atThe University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century.It is a top-10 engineering school and the No. 1 program in Texas that includes11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy,manufacturingandhealth care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, recruit Cockrell School students, launching thousands of successful careers.
TexasInventionworks, based in the Cockrell School of Engineering,is a vibrant hands-on education program, fabricationresourceand innovation hub.The TexasInventionworksstaff is dedicated to fosteringopenexploration,hands-onexperience, cross-disciplinarycollaboration andenabling students totake a shot at solvingrealproblems.In addition to online training, support for curriculum development and guidance for product development, the programoperatesmore than 25,000sf of lab spacedivided into 22 labsthat include 3D printing, laser cutting,wood and metal working, electronics,testingand other capabilities.
There are 6 professional staff members and ahighly-empowered65-member student staff whoestablisha vibrant, collaborativeculture and peer-to-peer learningfor theroughly 3,500students who visit the facilities each year.The vision isto be adesign, fabrication and innovation ecosystem at UT Austin that empowers students from all backgrounds to easily learn, collaborate,buildand invent together.
The Graduate AssistantforCommunications & Online Learning plays a key role in supporting the instructional content and visual communications produced by TexasInventionworks(TIW), a hands-on university makerspace. This work includesmaintainingand updating online learning modules in Canvas, developing graphics and job aids, and coordinating interactive learning activities for both online and in-person delivery. As a member of the TIW team, this position shares responsibility for producing clear, effective learning and communication materials that support TIW's mission and user community.
This position offers graduate students meaningful, real-world experience in instructional content development and visual communications at TIW, with close mentorship from professional staff, flexible scheduling to support academic commitments, and opportunities for expanded responsibilities and professional development over time.
Maintain and update Canvas modules, quizzes, and other online learning content to reflect current processes, equipment, and safety information
Develop and refine interactive learning activities and resources for both online and in-person delivery
Create graphics, job aids, posters, and other visual communications using Adobe Creative Suite,Canva,or similar tools.
Coordinate with professional staff and subject matter experts to ensure learning and communications content isaccurate, current, and aligned with TIW operations
Coordinate with studentstaffteams to host workshopsand build nights.
Other functions as assigned
Support consistent application of TIW branding and visual identity across all communications, learning materials, and public-facingcontent
Draft and support digital communications efforts promoting TIW programs and events
Support outreach efforts and connect students and campus partners with TIW resources
Track tasks and projects and contribute to building workflows using work process management software
Supportcalendarmanagementand event coordination
Currently enrolled as a graduate student at the University of Texas at Austin
Clear and positive communication skills
Ability to work both independently andcollaboratively
Responsible, dependable, and punctual
Strong attention to detail
Proficiencywith Instructure Canvas for building and managing online learning content
Proficiencywith Adobe Creative Suite or Canva for creating graphics and visual materials
Curiosityandresourcefulness,witha willingness to learn new tools and workflows.
A valid Texas driver's license and acceptable driving record
Background in learning science, instructional design, or educational technology
Experience with Monday.com or similar project and workflow management platforms
Experience working with students in an educational or university environment
Interest in or experience with academic makerspaces, including familiarity with hand tools, 3D printers, sewing equipment, laser cutters, or similar fabrication tools
$22.00per hour based on experience.
Work is performedin a variety of fabrication labs, such as a wood shop, machineshopor3D printing lab. There will also be work in a standard office environment.
Repetitive use of a keyboard at a workstation
May work around electrical and mechanical hazards
May work around chemicals
Security Sensitive; criminal background checkwill beconducted
Uniforms and/or personal protection equipmentwill befurnishedas needed
Apply principles of learning design and visual communication to create clear, effective instructional content and materials
Exercise sound reasoning to analyze issues, make decisions, andsolveproblems
Demonstrate personal accountability, effective work habits,and the ability to manage time, workload, and collaborative relationships
Interact respectfully with people of all backgrounds and perspectives
Build collaborative relationships and communicate effectively across a diverse university community, translating technical content into accessible learning experiences
This is a part-timeposition (10hrs/wkminimum to 20hrs/wkmaximum).Specific scheduling will bedeterminedwith your supervisor and can be arranged flexibly within standard business hours (Monday–Friday, 8:00 a.m.–5:00 p.m.) to support your academic commitments.
Occasional evening or weekend hours may berequiredforspecial events.
Resume
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted tosubmityour resume in the first step of the online job application process. Then, anyadditionalRequired Materials will be uploaded in the My Experience section; you can multi-select theadditionalfiles or click the Upload button for each file. Beforesubmittingyour online job application, ensure that ALL Required Materials have been uploaded. Once your job application has beensubmitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in theleft handnavigation menu and then update the sections in your Professional Profile. This information will be pulledin toyour application. The application is onepageand you will need to click the Upload button multiple timesin order toattach your Resume, References and anyadditionalRequired Materials noted above.
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Employment Eligibility:
Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html----
Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Public research university in Austin, TX
University of Texas at Austin is a public research university in Austin, Texas. It offers undergraduate, graduate, and professional education across a broad range of fields.
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