Administrative Support Specialist - Homeland Security Team
Office Clerical & Records·Posted on Nov 11·
Full-timeWashington, DC, USA$70k - $80k /yr
About the Job
Requirements
A minimum of three years of experience in an administrative, clerical, or data entry role is required.
An associate degree or relevant administrative training is required.
A bachelor's degree is preferred.
Proficiency in Microsoft Office Suite, including SharePoint, Word, Excel, Outlook, PowerPoint, and Power BI, is required.
Must be a U.S. citizen and able to pass a background investigation by the client agency.
A DHS clearance with CBP or DoD Top Secret is preferred.
Responsibilities
Perform daily administrative and clerical functions to support program operations and contract requirements.
Prepare, review, organize, and maintain administrative documents, correspondence, and records.
Provide data entry, document preparation, scanning, copying, and electronic records management.
Count and catalog envelopes and prepare them for shipment.
Monitor and document mailing and delivery confirmations.
Maintain accurate records of outgoing correspondence, returned mail, and delivery status.
Provide general office support to program management and operational personnel.
Coordinate with subcontractors on document delivery and receipt, and coordinate and review deliverables for submission to the client.
Monitor and respond to routine inquiries from subcontractors completing field work.
Assist with logistics and coordination of documents.
Enter, update, and maintain case-related information in designated databases and case management systems.
Review submitted information for accuracy, completeness, and consistency.
Maintain accurate case records and update case status as required.
Identify missing or incomplete information and refer discrepancies to the program manager.
Support quality control reviews to ensure data integrity and compliance with established procedures.
Pay: $70,000.00 - $80,000.00 per year
Position Title: Administrative Support Specialist Constellation seeks an Administrative Support Specialist to join our Homeland Security Team. This role performs basic administrative functions in a hybrid setting. This role supports day-to-day administrative operations to ensure efficient operations of program support functions. The position is responsible for processing administrative documentation, maintaining accurate records, coordinating correspondence and mailings, and supporting daily program operations in accordance with established procedures and contractual requirements.
Key Responsibilities:
Perform daily administrative and clerical functions to support program operations and contract requirements.
Prepare, review, organize, and maintain administrative documents, correspondence, and records.
Provide data entry, document preparation, scanning, coping and electronic records management.
Count and catalog envelops and prepare for shipment.
Monitor and document mailing and delivery confirmations.
Maintain accurate records of outgoing correspondence, returned mail, and delivery status.
Provide general office support to program management and operational personnel.
Coordinate with subcontractor the delivery receipt of documents and coordinate and review the deliverable for submission back to the client.
Monitor and respond to routine inquiries from subcontractor completing field work.
Assist with logistics and coordination of documents.
Enter, update, and maintain case-related information in designated databases and case management systems.
Review submitted information for accuracy, completeness, and consistency.
Maintain accurate case records and update case status as required.
Identify missing or incomplete information and refer discrepancies to the program manager.
Support quality control reviews to ensure data integrity and compliance with established procedures.
The ideal candidate must have the following experience, background, and credentials:
A minimum of three (3) years of experience in an administrative, clerical, or data entry experience.
Associates degree or relevant administrative training required, Bachelor's degree preferred.
Strong organizational skills and attention to detail.
Ability to manage multiple administrative assignments and meet established deadlines.
Effective written and verbal communication skills.
Ability to handle sensitive information professionally and confidentially.
Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, Power BI).
Be a U.S. citizen able to pass a background investigation by the client agency. DHS clearance with CBP or DoD Top-Secret preferred.