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Banco Bilbao Vizcaya Argentaria

Global banking and financial services

Personal Assistant 1

Executive SupportPosted on Nov 11
Full-timeMadrid, SpainNo salary listedIn-person

About the Job

Requirements

  • Experience providing support to managers, preferably in financial, technology, engineering, or large international company environments.
  • Experience managing complex and changing calendars.
  • Experience organizing and coordinating meetings with senior leadership.
  • Experience organizing domestic and international travel.
  • Experience managing and controlling expenses.
  • Experience coordinating with different teams and departments.
  • Experience handling confidential information.
  • High level of English proficiency.
  • Ability to prioritize and manage multiple tasks simultaneously, anticipate needs and changes, exercise discretion, and work independently.

Responsibilities

  • Provide executive support to bank managers by organizing their schedules, meetings, travel, and other commitments.
  • Manage complex calendars, prioritize meetings, anticipate potential changes, and coordinate with assistants and leadership teams in other areas.
  • Coordinate recurring meetings for strategic international forums, internal area forums, and bank-wide forums across different countries, including in-person, hybrid, and virtual meetings.
  • Manage meeting logistics and administration, including rooms, access badges, technical support, and external participant coordination.
  • Organize domestic and international travel, including itineraries, bookings, changes, authorizations, and coordination with the bank's travel agencies.
  • Review and settle expenses in accordance with internal policies and procedures.
  • Coordinate with bank departments to ensure meetings, travel, and other activities are properly organized and have the necessary authorizations.

Desired Qualifications

  • Experience supporting managers in financial, technology, engineering, or large international company environments.

About the Company

Banco Bilbao Vizcaya Argentaria

Global banking and financial services

Banco Bilbao Vizcaya Argentaria, commonly known as BBVA, is a multinational financial services group offering retail, commercial and corporate banking. It provides accounts, payments, lending, mortgages, investment products and financial guidance for individuals and businesses, alongside services for institutional clients. BBVA combines physical banking networks with digital channels and operates across multiple international markets. Its business spans everyday financial needs, business financing, wealth management and transaction services within the regulated banking industry. Its workforce combines specialist delivery, customer support and business operations.

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