Executive Assistant

Line of Service

Advisory

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Administrative

Job Description & Summary

• Perform secretarial support to Partners and Directors level
• Calendar and diary management (e.g. booking meetings, ensuring no meeting conflicts, prioritise meetings)
• Expense claims submission (in accordance with policy) and verification
• Coordinate event-related logistics (e.g. venue booking, room set-up, food catering, workshop tools required)
• Travel management (in accordance with policy) including travel arrangements coordination (e.g. flight, visa, transport, airport transfer, hotel arrangements
• Namecard requisitions and timesheet submission
• Assist in preparation of documents for engagements (e.g. formatting, proofreading, binding, courier, sending for digital signature, archiving)
• Responsible for providing client support to core consulting GTMs.
• Provide approval on related documents with Partner’s consent (e.g. engagement letters and invoices using DocuSign)
• Collate CV and resumes so that project teams can reach out to get a copy for proposals
• Accounts receivable monitoring and reporting
• Partner onboarding & offboarding
• Monitor clearance progress
• Assist with a variety of internal projects and coaching group engagement (e.g. LoS and coaching group social activities)
• Provide general support for visitors (e.g. receive guests and bring to meeting venue)
• Managing updates on Salesforce for client contacts, meetings etc (training will be provided to the EAs)
• Opportunity and contact management
• Cloudbooking/Book partner rooms
• Client Services support
• GTM specific tasks

• College degree graduate in Business Administration or other related courses.
• At least 5 – 8 years’ experience as an executive assistant or other relevant administrative support
• Must be comfortable working with the top-level management
• In-depth understanding of entire MS Office and Google suite tools
• Can meet deadlines in a fast-paced and quickly changing environment
• Outstanding organizational and management skills
• Ability to maintain high level of professionalism and confidentiality
• Good in problem solving with strong decision-making skills
• Professional level verbal and written communication skills
• Open to work in Makati City, hybrid setup (at least 2x a week, might change depending on the need of the business)

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:Degrees/Field of Study preferred: Bachelor Degree

Certifications (if blank, certifications not specified)

Required Skills

Executive Office Administration

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

Yes

Job Posting End Date