World Vision International

Christian humanitarian organization supporting children worldwide

Governance and Executive Associate

Executive SupportConfirmed live in the last 24 hours

Full-timeFreetown, Sierra LeoneNo salary listed

About the Job

Requirements

At least 3–5 years of experience in corporate governance, organizational development, and/or strategy management.
At least 3–5 years of experience working in an international non-governmental organization, with a strong understanding of administrative systems, executive support, secretarial work, and protocols.
Demonstrate excellent confidential information management skills.
Have experience establishing effective partnerships and networks.
Be a committed Christian who can navigate denominational and cultural diversity challenges.
Demonstrate professionalism in a rapidly changing environment.
Have strong leadership skills and the ability to influence others positively in support of strategic initiatives.
Show commitment to continuous learning and keeping abreast of developments in the field of development.
Have strong communication and interpersonal skills.
Be an analytical and critical thinker, able to work to tight deadlines and handle multiple concurrent projects.
Work effectively in a multicultural environment and respect diversity.
Demonstrate proactivity, self-management, tact, diplomacy, discretion, and confidentiality when handling complex and sensitive issues.
Hold a bachelor's degree in Law, Social Sciences, Business Management, Organizational Development, or another appropriate field.
Be willing to travel domestically up to 10%, with occasional international travel as required, and work in an office-based environment with up to 10% field travel.
Be a local applicant.

Responsibilities

Prepare the National Director’s quarterly Ministry Updates report to the Advisory Council.
Organize Advisory Council meetings, ensure accurate records are taken and minutes are safely kept, and manage the National Office Global Governance database.
Manage Advisory Council meeting plans and follow up on action plans.
Organize Advisory Council committee meetings, align them strategically with Advisory Council meetings and the work plan, and follow up on management action points.
Coordinate recruitment and orientation of new Advisory Council members in consultation with the Governance and Nominating Committee.
Coordinate governance capacity-building initiatives for the Advisory Council and senior leadership.
Advise and provide guidelines to the Advisory Council on its duties and responsibilities, ethics, and good governance.
Plan and manage Advisory Council field trips to project sites.
Prepare Advisory Council and committee work plans with committee chairs and the National Director for Advisory Council approval, and monitor implementation with the Governance and Nominating Committee.
Support the Governance and Nominations Committee.
Manage the process for calling and holding extraordinary meetings in accordance with Advisory Council policy guidelines.
Manage statutory compliance and complete relevant requirements for the organization in Sierra Leone.
Coordinate succession planning with the Advisory Council Chair and Governance and Nominating Committee.
Prepare Partnership reports required for organizational accountability.
Ensure Advisory Council members are updated, guided, and given access to Partnership Policies, and establish that new Partnership policies are owned, contextualized, implemented, and monitored by the National Office.
Coordinate National Office Peer Review sessions with the Peer Review Office; prepare an action plan to implement recommendations and follow up on implementation to ensure compliance.
Coordinate the annual Advisory Council self-review, individual and peer effectiveness reviews with the Governance and Nominating Committee and Advisory Council Chair, and ensure learnings inform work plans and development processes.
Periodically review Advisory Council policy guidelines and prepare governance guidelines when granted Intermediate Board Status.
Organize and record proceedings of key meetings and coordinate follow-up on outstanding issues.
Manage the National Director’s calendar and appointments, coordinate meetings and conferences, and ensure effective records management.
Organize the National Director’s events and manage logistics.
Book the National Director’s international travel and manage related logistics.
Manage the National Director’s correspondence and determine actions in consultation with the National Director, maintaining confidentiality.
Oversee the National Director’s Office, including routine expense approvals, departmental expenditure analysis, strategic group meeting management, front desk services, and fixed-asset management.
Monitor office supplies and research advantageous deals or suppliers.
Maintain records and update contact details for government, donors, and partners.
Prepare the National Director’s appointments and meetings with government officials, donor representatives, agency heads, and partner organizations.
Ensure valid membership in the Sierra Leone Association of NGOs and the International NGOs Forum.
Ensure impact communication materials are available in the National Director’s office for visitors and external engagements.
Work with the organizing department, unit, provincial office, cluster or project, and Communications Manager to prepare the National Director’s statements or speeches for events.
Prepare WVISL’s monthly Management Report for transmission by the National Director to WARO.
Work with Integrated Programs, Resources Development and Management, Communications, and Supply Chain Departments to ensure timely production and distribution of annual reports and calendars.
Support special initiatives in the National Director’s office.
Perform other duties assigned by the supervisor or designee.
Attend and participate in the organization’s devotional life, including chapel and devotions.

Desired Qualifications

A master's degree in Law, Social Sciences, Business Management, Organizational Development, or another appropriate field.
Five years of experience working in an international non-governmental organization, with a strong understanding of administrative systems, executive support, secretarial work, and protocols.

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

MAJOR RESPONSIBILITES

Advisory Council (AC) Governance Processes Support: 25% of time

Prepare the ND’s Quarterly Ministry Updates report to the AC.
Organize AC meetings and ensure that proper records are taken and safe keeping of the minutes of WVI-SL AC meetings including managing the National Office Global Governance database.
Manage the AC meeting plans and ensure follow up of AC meeting action plans.
Organize AC committee meetings to ensure their link with the AC meeting is strategic as per the AC work plan and follow up on management action points arising from these meetings.
Coordinate AC recruitment and orientation of new members in consultation with Governance and Nominating Committee.
Coordinate capacity building initiatives on governance for the AC and senior leadership
Provide advice and guidelines to the AC on their duties and responsibilities and of matters of ethics and good governance
Manage and plan for AC field trips to the WVI-SL project sites to help deepen AC members understanding of WV’s ministry
Prepare AC and committee work plans in consultation with the AC committees Chairs and the ND for AC approval; and monitor the implementation thereof in conjunction with the Governance and Nominating Committee
Serve as a support staff to the Governance and Nominations Committee.

Advisory Council Legal Responsibilities: 5% of time

Manage the process of calling and holding of extraordinary meetings as provided by the WVISL AC policy guidelines
Responsible for statutory compliance and completing relevant requirements for WVI-SL according to Sierra Leone
Coordinate the succession planning in conjunction with the AC Chair and Governance and Nominating Committee

WVI Partnership Requirements Compliance: 15% of time

Prepare Partnership reports that may be deemed necessary for the purpose of WVISL accountability.
Ensure AC members are updated; given guidance and access to Partnership Policies. Further, establish that WV new Partnership policies are owned, contextualized, implemented and monitored by the National Office.
Coordinate NO Peer Review sessions in conjunction with the Peer Review Office and prepare the National Office Action Plan on implementation of the Peer Review Report recommendations. Further, follow up on the implementation of the recommendations to ensure WVI-SL’s compliance.
In conjunction with the Governance and Nominating Committee and the AC Chair, coordinate the annual AC Self Review, individual and peer AC effectiveness review processes, ensure that the learnings inform AC work plan and development processes.
With the AC, undertake periodic review of the AC policy guidelines and prepare appropriate Governance guidelines when WVI-SL is granted Intermediate Board Status.

Support to the National Director: 25% of time

Organize and record proceedings of key meetings and coordinate follow-up processes on outstanding issues.
Manage ND’s calendar, appointments, and coordinate meetings, conferences etc. Ensure efficient records management.
Administratively organize and arrange key ND’s events including all logistics.
Make bookings for ND’s international travel and ensure all accompanying logistics are efficiently managed.
Manage ND’s correspondence and determine actions to be taken in consultation with the ND ensuring confidentiality.
Oversee efficient and effective functioning of the ND’s Office including but not limited to approvals of routine expenses, departmental expenditure analysis, group strategic meetings management, provision of front desk services for ND’s office and management of fixed assets.
Monitor office supplies and research advantageous deals or suppliers.

External relations: 15% of time

Keep records and update Government, donors, partners key contacts details.
Prepare ND appointments/meetings with Government officials, donors representatives, heads of agencies and others partner organizations.
Ensure valid membership of WVISL to SLANGO (Sierra Leone Association of NGOs) and INGO (International NGOs) Forum.
Ensure availability of impacts communication materials in NDs office for visitors and for his/her external engagements.
Work with the organizing Department/Unit/Provincial Office/cluster/project and Communications Manager in preparing ahead of time NDs statement/speech to any function where he/she will be invited to address participants.

Reporting & initiatives: 10% of time

Prepare high quality Monthly Management Report (MMR) of WVISL for onward transmission by the ND to WARO.
Work with Integrated Programs, Resources Development and Management, Communications and Supply Chain Departments to ensure timely production and distribution of WVISL annual reports, calendars….
Support any special initiatives in the office of the National Director (ND)
Other: 5% of time
Any other duty as assigned by the supervisor or Designee
Attend and participate in devotional life of the organization such as chapel and devotions.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

At least 3-5 years’ experience in corporate governance, organizational development and/or strategy management
Minimum 3-5 years of experience working in an international NGO with a strong understanding of administrative systems and Executive support, secretarial, protocols, etc.
Excellent confidential information management skills
Experience in establishing effective partnerships and networks.
Must be a committed Christian who is able to stand above denominational and cultural diversity challenges;
Ability to demonstrate high degree of professionalism in a rapidly changing environment.
Strong leadership skills with ability to positively influence others to support strategic initiatives.
Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
Excellent communication and interpersonal skills.
Analytical and critical thinker with ability to work with tight deadlines and handle multiple concurrent projects.
Team player, with respect for diversity in multicultural environment.
The position requires proactivity, self-management, tact, diplomacy, discretion, and confidentiality on a wide variety of complex and sensitive issues.

Required Education, training, license, registration, and certification

Bachelor of Law, Social Sciences, Business Management, or Organizational Development or any other appropriate field.

Preferred Knowledge and Qualifications

Master of Law, Social Sciences, Business Management, or Organizational Development or any other appropriate field.
5 years of experience working in an international NGO with a strong understanding of administrative systems and Executive support, secretarial, protocols, etc.

Travel and/or Work Environment Requirement

Travel required: domestic up to 10% with occasional international travel as required.
Office based environment with up to 10% travel to the field.

Language Requirements

English

Applicant Types Accepted:

Local Applicants Only

About the Company

World Vision International

Christian humanitarian organization supporting children worldwide

What World Vision International does: It is a Christian humanitarian, development, and advocacy organization focused on children. It operates in nearly 100 countries with 33,000+ staff and works with supporters to help more than 200 million vulnerable children by addressing the root causes of poverty. How its product works: Through long-term programs and rapid relief, it provides essentials like water, food, and tools for families to overcome poverty, guided by faith and field expertise, and coordinated across communities by staff and partners. How it is different from competitors: It combines a large, faith-guided global network with a clear focus on sustainable, root-cause approaches to development, serving all people regardless of religion, race, ethnicity, or gender, and stressing lasting impact that endures beyond one-time aid. What the company’s goal is: To improve the lives of children, families, and communities around the world and create lasting, generational impact.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: Monrovia, CA
Founded: 2012

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