Fund Administration Associate – Graduate Program

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Fund Administration Associate (Graduate Program)- Multiple Vacancies

Location: Sydney

Description

The Finance Graduate Programme offers an opportunity to build a broad foundation in fund administration and financial operations through a structured rotational programme across Apex Group’s business functions. Graduates will undertake operational responsibilities while gaining exposure to different aspects of fund administration, including transaction processing, reconciliations, reporting, onboarding and client and investor servicing. The programme aims to develop technical capability, professional judgement and commercial understanding and is suited to individuals who demonstrate curiosity, initiative and a strong willingness to learn. Prior industry experience is not essential.

What you will be doing

• Participate actively in structured training, coaching, shadowing and practical assignments
• Support routine operational activities under appropriate supervision, following documented procedures, controls, and escalation pathways
• Maintain accurate records, check work carefully and meet agreed quality and turnaround standards
• Collaborate with colleagues and build an understanding of handoffs between teams
• Manage client and investor information with care, respecting confidentiality, privacy and information security requirements
• Identify process questions, operational risks, or errors promptly and seek guidance rather than making unsupported assumptions
• Contribute ideas for service, efficiency, and process improvements
• Take ownership of personal learning objectives, feedback and professional development

Various Business Units & Key Deliverables

• Custody: Assist with daily cash and asset reconciliations, settlement monitoring, transaction processing and the investigation of unmatched trades and reconciliation breaks
• Unit Pricing: Assist with the daily calculation and review of fund valuations and unit prices, including checking cash balances, investment holdings, market prices, corporate actions and investigating pricing exceptions
• Fund Accounting: Support the preparation of journals, general ledger reconciliations, accruals, management accounts and financial statements, including month end and year end reporting activities
• Client Relationship Management and Onboarding: Assist with new client and fund onboarding, preparation and review of documentation, coordination of due diligence requirements, client reporting and responding to operational queries.
• Unit Registry: Process investor applications, redemptions and transfers, maintain investor records, assist with distribution processing, complete registry reconciliations and support investor reporting.
• Contact Centre: Respond to investor and adviser enquiries via phone and email, assist with account and transaction queries, maintain accurate records of interactions and escalate complex matters in accordance with established procedures

Skills Required

• Recently completed, or nearing completion of, a tertiary qualification in finance, accounting, commerce, business, economics, or a related discipline.
• Genuine interest in financial services, investment operations and how businesses serve clients.
• No prior fund administration or financial services experience required
• Positive attitude, curiosity, and enthusiasm for learning unfamiliar work
• Accountability, reliability, and willingness to follow through on commitments
• High attention to detail and care with numerical information
• Clear written and verbal communication, active listening, and confidence asking questions
• Collaborative mindset, respect for others and readiness to work across different team
• Adaptability, resilience and openness to feedback and change
• Sound judgement, integrity, discretion, and a willingness to raise concerns
• Practical problem solving, organisation and ability to prioritise with guidance
• A client service mindset and commitment to continuous improvement

What you will get in return

• A genuinely unique opportunity to be part of an expanding large global business
• Competitive remuneration commensurate with skills and experience
• Training and development opportunities
• Exposure to a range of operational and client-facing functions
• Structured onboarding, practical training, and access to experienced team members
• Regular feedback and opportunities to develop technical, interpersonal, and professional skills
• A supportive environment in which questions, initiative and learning are encouraged
• Opportunities to build an understanding of fund administration processes and the coordination of service delivery across different teams

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

“Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of country for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside country for the purpose of this recruitment.”

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.