Procurement & Facilities Associate

Procurement & Facilities Associate

Athens, Greece | Full-time

We’re looking for a reliable, hands-on person to look after our Athens office. You’ll keep the place running smoothly every day: welcoming visitors, keeping spaces tidy and stocked, handling deliveries and small repairs, ordering supplies and helping the team with practical tasks.

If you like being on your feet, enjoy helping people and take pride in a well-run space, this role is for you.

What you’ll do

Look after the office

• Welcome visitors and suppliers at the office and handle check-in and check-out

• Keep the office , meeting rooms, the kitchen and rest areas clean, tidy and well stocked

• Receive mail, packages and deliveries, and answer the office phone and inbox

• Report and follow up on maintenance issues with the building and service providers

• Help set up desks for new joiners and support with seating changes and office moves

• Prepare meeting rooms and help set up for team events

Order supplies and keep track of costs

• Order office supplies and keep an eye on stock levels

• Contact suppliers for quotes and follow up on orders

• Collect and file receipts and invoices, and keep simple records up to date

Help the team

• Book travel and accommodation for colleagues when needed

• Handle confidential information with care

• Help out with other practical tasks as they come up

What we’re looking for

• At least 1 year of experience in an office, reception, administration or similar role

• Good Greek and English, spoken and written

• Organised and reliable, with an eye for detail

• Friendly and helpful with everyone you deal with

• Comfortable using email and basic Excel and Word

• Happy to work on your own and as part of a team

Nice to have

• Experience ordering supplies or dealing with suppliers

• Some practical know-how with office equipment and small maintenance issues