Administrative & Executive AssistanceExecutive Support
About the job
Requirements
Proven experience as a Personal Assistant or in a related administrative role.
Fluency in English and Greek, verbally and in writing.
Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
Proficiency with Microsoft Office and calendar management systems.
Responsibilities
Proactively manage the CFO's calendar, schedule appointments, and coordinate meetings.
Handle all incoming and outgoing communications for the CFO, including emails and phone calls.
Coordinate all travel arrangements for the CFO, including flights, accommodations, and transportation.
Organize and prepare materials for meetings, including agendas, presentations, and reports.
Attend meetings, take minutes, and follow up on action items as necessary.
Support coordination and scheduling of the Accounting Department’s activities, track deadlines, and ensure effective follow-up on key priorities.
Manage sensitive and confidential information with discretion and professionalism.
Act as a liaison between the CFO and internal teams and business partners.
Provide administrative support for various projects and initiatives led by the CFO.
Desired Qualifications
Background in the hospitality sector.
As Personal Assistant (PA) to the Chief Financial Officer (CFO) at PHĀEA, you play a vital role in managing communications and interactions between high-level executives, internal teams and external partners.
About Phāea
PHĀEA is a leader in the Greek hospitality industry, bringing an authentic approach to experiential travel and luxury – one that is inspiring yet effortless, elevated yet conscious, highly curated yet understated.
Born in Crete, PHĀEA comprises a collection of properties – Phāea Blue, a member of SLH, Phāea Cretan Malia, a member of Design Hotels, Village Heights Resort and Koutouloufari Village Holiday Club. These properties blend bold design, responsible living, and authentic experiences, immersing visitors in the genuine Greece. PHĀEA is expanding to introduce undiscovered Greek destinations into its portfolio.
Together, we are on a journey of learning and evolution, where every day is an opportunity to develop new skills, to embrace new experiences, and to take another step forward towards our vision of an altogether kinder hospitality.
At PHĀEA, we apply principles of equal treatment and equal opportunities and are committed to creating a working environment that promotes respect, diversity, and inclusion.
PHĀEA is proud to be Great Place To Work® – Certified™, reflecting our commitment to an inclusive, welcoming and people-centered work environment.
Culture Fit
Contribute to the curation of extraordinary, guest-centric, luxury and meaningful travel experiences that tell the story of a truer, more timeless Greece.
Contribute to a culture of collaboration by crafting authentic relationships and encouraging the personal and professional growth.
Engage with and support the values of Phāea – Consciousness – Innovation and Community - through your day-to-day work and your interaction with team members and guests.
Job Fit- Responsibilities
Proactively manage the CFO's calendar, schedule appointments, and coordinate meetings.
Handle all incoming and outgoing communications for the CFO, including emails, and phone calls.
Coordinate all travel arrangements for the CFO, including flights, accommodations, and transportation.
Organize and prepare materials for meetings, including agendas, presentations, and reports.
Attend meetings, take minutes, and follow up on action items as necessary.
Support the coordination and scheduling of the Accounting Department’s activities, tracking deadlines and ensuring effective follow-up on key priorities.
Manage sensitive and confidential information with a high level of discretion and professionalism.
Act as a liaison between the CFO and internal teams and business partners.
Provide administrative support for various projects and initiatives led by the CFO.
Must-Have:
Proven experience as a Personal Assistant or in a related administrative role.
Fluent in English and Greek (both verbal and written).
Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
Proficiency in using tools such as Microsoft Office suite and calendar management systems.
Nice-to-Have:
Background in the hospitality sector.
Comprehensive hospitality and department-specific training