Senior Administrator - Project Management

At Cheniere, we provide the world with safe, reliable energy. But more than that, we provide opportunities for our talented employees to impact their communities every day. Our diversity is key to our continued success and forges a path where our culture supports greater equity and inclusion for our employees, customers and beyond.

POSITION OVERVIEW

The Senior Administrator, Project Management provides high-level administrative and organizational support to the Engineering and Construction organization. This position serves as the primary administrative resource for the department, supporting executives, managers, and project teams while ensuring efficient office operations and administrative processes. The role is responsible for managing complex schedules, coordinating meetings and communications, preparing reports and presentations, maintaining records, and providing guidance to other administrative personnel. 

RESPONSIBILITIES AND ESSENTIAL DUTIES

• Provide advanced administrative support to Engineering, Construction, and Capital Projects leadership.

• Manage complex calendars, schedules, appointments, and meeting coordination for department leaders.

• Coordinate department meetings, leadership reviews, project meetings, and special events.

• Prepare correspondence, presentations, reports, meeting agendas, and meeting minutes.

• Coordinate travel arrangements, accommodations, and expense reporting for department personnel.

• Maintain department records, files, and confidential business documents in accordance with company policies.

• Serve as the primary point of contact for administrative matters within the department.

• Screen and prioritize communications, inquiries, and requests on behalf of leadership.

• Assist with preparation of departmental budgets, purchase requisitions, invoices, purchase orders and expense tracking.

• Support onboarding activities for employees, contractors, and consultants assigned to engineering and construction teams.

• Coordinate office logistics, workspace planning, conference room scheduling, and administrative resources.

• Maintain organizational distribution lists and other communication list. 

• Compile, analyze, and prepare reports and presentations for management review.

• Support document management and records retention activities.

• Lead administrative process improvements to enhance efficiency and consistency across the department.

• Coordinate departmental training schedules, recognition activities, and employee engagement events.

• Handle sensitive and confidential information with professionalism and discretion.

• Assist leadership with special projects, presentations, and strategic initiatives.

• The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee, as needed, and the scope of the job may change as necessitated by business demands.

KNOWLEDGE AND SKILLS:

Knowledge:

Strong knowledge of administrative and office management practices. Knowledge of business communication and professional correspondence standards. Understanding of engineering, construction, and capital project environments. Knowledge of records management and document retention practices. Familiarity with budgeting, purchasing, and expense management processes. Knowledge of meeting planning and executive support functions. Understanding of organizational policies and confidentiality requirements. Working knowledge of project terminology and department operations.

Skills:

• Exceptional organizational and time management skills.

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams).

• Strong written, verbal, and interpersonal communication skills.

• Ability to prioritize multiple assignments and meet deadlines.

• Strong attention to detail and accuracy.

• Ability to exercise sound judgment and maintain confidentiality.

• Strong customer service and stakeholder relationship skills.

• Ability to work independently with minimal supervision.

• Leadership and mentoring skills.

• Strong problem-solving and administrative process improvement capabilities.

• Ability to effectively support multiple leaders and teams simultaneously.

EDUCATION AND EXPERIENCE 

Education, Training and Certifications: High School Diploma or equivalent is the minimum requirement, however, some college coursework or progress towards a college degree is preferred.

Experience: Minimum of five (5)+ years of administrative support experience required. Experience within engineering, construction, industrial operations, EPC, or capital projects environments preferred. 

DIRECT REPORTS

There are no direct reports.

FREEDOM TO ACT

The Senior Administrator, Project Management operates independently within approved guidelines and with minimum supervision and delivers pertinent information in a timely and accurate manner to leadership.

WORK CONDITIONS 

• Subject to drug and alcohol testing, per applicable federal regulations or as required by Cheniere.

• Job is performed in a typical office environment, however if located on-site, the office environment will be within an active construction zone. 

• Occasionally, work may be performed from home, after normal work hours or on weekends. 

• Business requirements may include periodic travel, including to operating facilities or Houston Corporate Headquarters.

ADA JOB REQUIREMENTS

Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical or mental disability.

EQUAL EMPLOYMENT OPPORTUNITY

Cheniere Energy is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.