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Novartis

Global pharmaceutical company delivering science-based innovations

General Affairs Associate

Administrative SupportConfirmed live in the last 24 hours
Full-timeJapanNo salary listedIn-person

About the Job

Requirements

  • A university degree is desirable.
  • Two to three years of experience in similar work, including general administrative work, is required.
  • Strong spoken and written communication skills and the ability to handle confidential matters and sensitive issues are required.
  • The ability to manage multiple tasks efficiently is required.
  • Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook is required.
  • An open-minded and flexible approach and attention to detail are required.
  • English reading and writing ability is required.

Responsibilities

  • Assign internal interpreters to meetings requiring interpretation, in response to interpretation requests.
  • When internal interpreters are unavailable, engage external interpreters and prepare purchase orders.
  • Coordinate between interpreters and relevant departments or contacts to facilitate smooth communication.
  • Remind relevant parties to provide meeting materials in advance and send the materials to interpreters.
  • Coordinate with relevant departments and contacts to prepare interpretation facilities in internal and external meeting rooms and provide logistical support.
  • Manage and coordinate the interpretation process to ensure it runs smoothly.
  • Select, arrange, order, and set up refreshments appropriate to meeting content and timing.
  • Support internal buffet-style events and help create a comfortable environment for participants.
  • Provide on-site support during overseas visitors’ stays.
  • Issue visitor ID cards and reserve and set up meeting rooms.
  • Arrange refreshments and gatherings to support smooth and comfortable visits.
  • Provide comprehensive support for off-site meetings attended by the country leadership team, including venue, accommodation, transportation, meeting-room, and activity arrangements.
  • Plan and execute employee-engagement events, such as family events and gatherings, in coordination with relevant departments to improve the employee experience.

About the Company

Novartis

Global pharmaceutical company delivering science-based innovations

Novartis is a global pharmaceutical company that uses science-based innovations to develop treatments and improve patient outcomes worldwide. Its products are medicines developed through research and development to address various diseases, aiming to reach nearly 1 billion people. The company differentiates itself by large-scale investment in R&D, a global presence with a diverse workforce, and a clear mission to Reimagine Medicine, focusing on meeting the changing needs of patients. Its goal is to improve quality of life and extend life expectancy by delivering meaningful therapies through its research and development efforts.

Company size
10,001+
Company stage
IPO
Headquarters
Basel, Switzerland
Founded
1970

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