Executive Business Administrator

Overview

If you thrive in a fast-paced, high-visibility environment and enjoy helping leaders and organizations operate at their highest, this role is for you. Windows Consumer Marketing (WCM) is seeking an Executive Business Administrator to support the Vice President of WCM and leadership team. This role is far more than calendar management and logistics. You will serve as a trusted partner helping drive operational excellence across the organization by creating structure, improving follow-through, facilitating communication, and ensuring leaders remain focused on the highest-impact priorities. The successful candidate combines proven judgment, organization skills, attention to detail, and a proactive mindset. Success in this role requires discretion, adaptability, proven communication skills, and the ability to anticipate needs before they arise. You will play a critical role in helping the team scale, operate efficiently, and deliver against business priorities. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of Respect, Integrity, and Accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Executive Support & Calendar Management 

• Provide strategic calendar management and prioritization support for the Vice President.
• Anticipate scheduling conflicts and proactively create solutions that align to business priorities.
• Manage changing priorities while ensuring critical commitments are appropriately balanced.
• Coordinate internal and external meetings, executive engagements, and leadership reviews.
• Help maximize executive effectiveness through thoughtful time management and planning.

Leadership Team Operations & Rhythm of Business

• Partner with the Vice President and leadership team to drive an effective Rhythm of Business (RoB).
• Coordinate leadership meetings, staff meetings, team huddles, offsites, and business reviews.
• Drive consistent operational excellence across meetings, communications, and team processes. Action Tracking & Business Execution
• Pull reports around operational tasks, approvals, and organization-wide deliverables.
• Support purchasing and operational workflows by helping leaders stay on track with Expense report creation, approvals, and completion activities.
• Proactively identify risks to meetings, conflicts or missed commitments and help drive resolution.

Recruiting, Hiring & Onboarding

• Coordinate scheduling and logistics for recruiting activities and interview loops.
• Partner with hiring managers and recruiting teams to create a positive candidate experience.
• Support onboarding activities for new employees, vendors, and interns.
• Facilitate transitions related to transfers, departures, and offboarding.
• Serve as a trusted point of contact for new team members navigating tools, processes, and organizational information.

Event Planning & Team Engagement

• Execute scheduling team meetings, offsites, leadership sessions, and executive visits.
• Manage logistics, venues, communications, scheduling, and onsite support.
• Support Business Manager in event planning from concept through execution.
• Help create opportunities that strengthen team culture, engagement, and connection.
• Capture feedback and lessons learned to continuously improve future events.

Cross-Functional Collaboration

• Build effective relationships across Microsoft to help the organization operate effectively. 
• Partner closely with Business Management, HR, Recruiting, Finance, and other Executive Business Administrators.
• Gather information from stakeholders and synthesize it into clear communications and action plans.
• Support leaders by ensuring the right information reaches the right audiences at the right time.
• Demonstrate professionalism, sound judgment, and executive presence in all interactions.

Travel & Operational Support

• Coordinate domestic and international travel arrangements.
• Prepare travel itineraries and supporting logistics.
• Assist with meeting preparation and follow-up activities related to executive travel.
• Create and maintain operational resources that help the organization execute efficiently.
• Support day-to-day business operations and emerging organizational needs.

What Success Looks Like:

• Trusted Executive Partner
  • The Vice President, Business Managers, and leadership team operate more effectively because priorities are organized, commitments are visible, and important details do not fall through the cracks.
• Operational Excellence
  • Leadership meetings, reviews, offsites, and team events run smoothly and consistently. Minimal help is needed from the team for setup.
  • Action items are tracked and completed with consisten, timely follow-through. 
• Organizational Scale
  • Leaders spend less time coordinating work and more time driving business outcomes.
  • Processes are streamlined and operational overhead is reduced.
• Business Partnership 
  • Employees, stakeholders, and partner organizations view this role as a trusted, responsive, and highly effective business partner.
• Culture & Employee Experience
  • New hires onboard successfully, employees receive timely support, and team events create meaningful connection and engagement.

Qualifications

Required Qualifications

• 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

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Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.