Operations & Facilities Specialist

Position Overview

Seeking a hard-working and energetic Operations & Facilities Specialist to provide support to a busy workplace environment. This position will support all aspects of the facilities for the FUJIFILM VisualSonics offices at 3080 Yonge St., Toronto and 340 Ferrier St., Markham.

The ideal candidate is a positive, proactive, energetic individual who works well in a team setting, can take instruction easily, and deliver results quickly.  Must be able to focus on multiple tasks throughout the day, as well as interface with staff as needed, to ensure the office environment is fully functional and meeting the needs of employees.  You excel at juggling multiple tasks while staying calm and focused at the same time.

Essential Job Functions: 

• Handle all shipping and receiving duties of office related items (non-production material), including packaging of outbound items. Generate appropriate shipping paperwork, and coordinate with appropriate internal team(s) for import / export clearances. Coordinate with outside shipping companies and couriers for pickup and delivery.
• Manage and respond to all day-to-day issues regarding the facilities. Determine the appropriate resolution(s) in a timely and cost-effective manner while involving the appropriate internal department(s) (e.g. IT, shipping, operations) and / or outside services.
• Manage stock levels of all supplies for the various departments (engineering parts and equipment not applicable). Order supplies and re-stock as necessary.
• Responsibility for general organization and tidiness of common, working, and storage areas of facilities.
• Set up spaces as necessary to support business operations and special events, including office seating arrangements (i.e. workspace setup or relocation) and IT equipment.
• Perform all tasks related to daily facility requests, including processing purchase orders, managing and coding purchasing card expenses, etc.
• Coordinate and monitor repair of any office equipment, building systems, or other infrastructure with contracted vendors and / or suppliers.
• Conduct regular asset counts and maintain records. Manage and coordinate recurring calibration of assets with outside services.
• Ensure facility compliance with Ontario Ministry of Labour workplace requirements through coordination of internal teams (e.g. Joint Health and Safety, First Aid, etc.), processes, and materials.
• Conduct bank deposits as needed. Processing of incoming and outgoing mail, faxes, and other communications.
• Assist with maintenance of IT equipment (e.g. printers, security system, etc.), and coordinate with outside technicians as needed.

Knowledge and Experience:  

Required:

• College certificate in related field (e.g. facilities management, operations, hospitality & tourism, event planning, or property management)
• Experience working in an office environment.
• Experience coordinating shipping and logistics.
• Valid Ontario driver’s license and vehicle in good operating condition (mileage driven for work will be reimbursed).

Preferred:

• College diploma, University degree, or equivalent

Skills and Abilities:

• Possess good manual, technical, and computer skills.
• Ability to communicate effectively with peers, managers, and external contractors.
• Ability to solve problems and perform basic troubleshooting routines on building systems, IT, and infrastructure equipment.
• Ability to perform more advanced troubleshooting routines under direction of colleague(s).
• Strong organizational and multi-tasking skills; able to function well within a fast-paced environment.
• Strong attention to detail and high degree of accuracy.
• Comfortable working independently with limited supervision.
• Comfortable developing and documenting of processes / procedures where documentation does not currently exist.
• Familiarity with Ontario Ministry of Labour (MOL) Employment Standards Act (ESA) and Occupational Health and Safety Act (OHSA) an asset.

Compensation/Benefits:

• Salary Range: The annual base salary range for this position is $45,000.00 - $70,000.00. 
• Variable Compensation: This role is eligible for a performance-based bonus in accordance with the FY2026 Sales Incentive Plan.
• Benefits: We offer a comprehensive benefits package that includes healthcare coverage, pension plan, paid time off, and other employee wellness programs designed to support your overall well-being.
• Work Arrangement and Hours: This is a fully onsite position requiring regular travel and a standard workweek of 37.5 hours, with occasional overtime as needed.
• Vacancy: This role is intended to fill a current vacancy.
• AI Disclosure: Please note that artificial intelligence (AI) tolls are not used to assess candidates during the hiring process.

Disclaimer:

The above information on this job description and specification has been designed to indicate the general nature and level of work performed by employees within this job.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Company Overview

At FUJIFILM VisualSonics, we empower researchers to push boundaries and improve global health. As the world leader in Ultra High Frequency ultrasound and photoacoustic imaging for small animal research, we bring innovative solutions to fields like cancer, cardiovascular health, neurobiology, and beyond.

Here, you’ll join a team of curious, dedicated professionals who thrive on solving challenges and advancing meaningful scientific breakthroughs. Our cutting-edge imaging technology enables researchers to track disease progression in real time, driving powerful insights without compromising safety or ethics. If you’re ready to use your talents to fuel innovation and impact humanity, FUJIFILM VisualSonics is where you’ll thrive.

We call Toronto, Canada, home. With its sprawling parks, vibrant culture, and breathtaking lakeside views, this dynamic city offers the perfect blend of nature and innovation—a truly inspiring place to live and work.Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

AODA Information

FUJIFILM is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).  Persons with disabilities are encouraged to come forward at any stage in the recruitment process to request accommodation, if needed.  Members of our team will consult and create processes that provide individuals with disabilities the best possible recruitment experience.