Administrative Assistant - Home & Accessories

Position Overview:

The Administrative Assistant will provide day-to-day administrative and operational support to the Vice President, Home and Accessories, Collaborations and Licenses, and the broader department. This person keeps office operations running smoothly, preps materials for meetings, and helps the team stay organized and connected across functions. The ideal candidate blends strong administrative skills with a knack for coordination and light project management — a great opportunity for someone looking to grow into operations or team support within the organization.

Location: This is an in-person position, Monday through Friday, at our Corporate Headquarters in New York, NY.

Key Accountabilities:

Calendar & Executive Support

• Provide administrative support to the Vice President, including strategic calendar management to set the VP up for success each day (e.g., time between meetings, prep needed for presentations, prioritizing meeting requests, etc.).
• Coordinate and prepare travel arrangements as needed (flights, hotels, car rentals, reservations).
• Support consultant setup and management as required, including invoicing, travel, and vendor meetings.
• Send communications to department staff and leaders on behalf of the Vice President.
• Manage expense reports, coordinate departmental invoices, and reconcile capital expenditure requests and expense accounts.
• Anticipate needs, operate independently, and maintain discretion while supporting the Vice President and ensuring deadlines are met.
• Support presentation needs; create and compile Excel and PowerPoint documents for leadership and internal/external meetings, including printed copies as needed.

Team & Cross-Functional Coordination 

• Coordinate meeting preparation, including scheduling, drafting agendas, and compiling materials.
• Manage presentation deck updates, ensuring accuracy, version control, and brand consistency.
• Arrange travel logistics for team members in compliance with company policies and procedures.
• Facilitate communication and collaboration across departments and stakeholders.
• Provide general administrative support, including calendar management, document preparation, and other operational tasks as needed.

Office Coordination

• Track departmental vacation schedules, time off, and coordinate timesheets.
• Create and update PowerPoint presentations; assist with logistics for meetings and interviews, including reserving conference rooms, ordering meals, and liaising with IT.
• Manage office supplies, coordinate deliveries and packages, distribute trade magazines, and coordinate shared materials across departments.
• Submit and follow up on IT and facilities requests for the team.

Required Qualifications:

• Prior administrative experience with exceptional interpersonal skills, business writing & verbal communication skills.  
• At least 2+ years of administrative experience supporting a team and senior level executives in a fast-paced environment. 
• Proven mastery in Microsoft Office Applications with emphasis on PowerPoint and Excel.
• Must be deadline driven with flexibility and superior organizational skills.  
• Deadline-driven, flexible, highly organized, and self-sufficient with strong problem-solving skills.
• Must be flexible with changing job requirements as the business needs change. 
• Ability to resolve problems without close supervision.
• Ability to operate with discretion.

The hiring range for this position ranges from $30.43 - $41.17 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.