Document Controls Lead

This Opportunity 

WSP is seeking a Document Control Lead to join our Project Controls team in Newark, NJ. This position is full-time onsite role at client’s office. 

Your Impact

Duties and Responsibilities:

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”  
• Develop and administer Document Control Procedures and Training Guidelines
• Proficient in Trimble/eBuilder software or equivalent. 
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems 
• Manage and Work with Document Control Team Members.
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.           
• Process Incoming/Outgoing Transmittals and documentation
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates  
• Strong leadership skills and able to work across functionally as a part of a large team willingness to mentor and support junior team members.
• Perform quality assurance and quality control of team’s tasks and deliverables
• Perform internal audits of document repository to assure contractual requirements are met
• Produce progress reports as required

 Who You Are 

• Minimum Requirements:
• Bachelor's degree in Engineering, Architecture, Construction Management or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction, aviation or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Working knowledge and experience of Trimble/e-Builder or equivalent.
• Advanced computer and word processing skills using MS Office applications.
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Technical knowledge of industry documents, records and data management systems 
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

WSP Benefits: 

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. 

Compensation:

Expected Salary (all locations): $149,780-165,090/year 

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

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