Experiential/Events Project Manager

Job Title: Experiential/Events Project Manager (Contract)

Role Details: Contract through December 31st, 20-25 hours a week.

Work Location: Venice, CA/Remote

Start Date: ASAP

The Lighthouse,part of Whalar Group, is a first-ever creative campus and studio playground for the Creator Generation, offering Creators an I.R.L. platform to Learn, Make, and Belong. With Venice, CA already opened, and Brooklyn, NY opening in Fall 2025, and London/EMEA opening in 2026, the campuses are designed to empower and support career Creators and creative professionals, providing a dynamic environment explicitly tailored to their needs. Each campus features state-of-the-art, mixed-use content studios, and hosts impactful programming that empowers members to collaborate, learn, and grow their businesses within a thriving community. The Lighthouse expands opportunities and creative capabilities, offering Creators a dedicated space to co-create, connect, and lead the businesses shaping creative culture. Learn more: www.thelighthouse.com.

About the role:

We’re seeking an experienced Project Manager (Events & Partnerships) to lead the planning and execution of six high-profile activations in 2025. This role requires a balance of strategic oversight and hands-on project management, ensuring every event is delivered on time, on budget, and to the highest creative standard. You’ll be the central point of contact between our internal teams, partners, and vendors—driving collaboration, problem-solving challenges, and ensuring flawless execution.

Here’s what you’ll do day-to-day:

• Act as the primary account lead, managing partner relationships and serving as the key point of contact.
• Oversee end-to-end planning for both intimate fireside-style events and larger-scale experiential activations.
• Create and manage project timelines, ensuring deadlines are met across internal teams and partners.
• Coordinate all event logistics—venues, layouts, schedules, and operational details.
• Source, negotiate, and manage vendors (F&B, rentals, décor, fabrication, staffing, etc.).
• Oversee creative workflows, from look-and-feel decks to digital assets, ensuring brand alignment.
• Lead weekly check-ins and status calls with stakeholders, delivering clear updates and identifying risks early.
• Prepare production plans (run of show, staffing, floor plans) and comprehensive post-event recaps.
• Troubleshoot challenges with a solutions-first mindset, keeping projects on track.

Here’s what we’re looking for:

• Proven project or event management experience, ideally overseeing multiple activations simultaneously.
• Strong client-facing skills, with the ability to build trust and maintain excellent relationships.
• Experience managing vendors, negotiating contracts, and tracking budgets.
• Exceptional organizational skills with the ability to juggle competing deadlines and priorities.
• A collaborative, hands-on leader who thrives in fast-paced environments.
• Strong communication skills—clear, confident, and proactive.
• Resourceful, solutions-focused, and comfortable troubleshooting challenges under pressure.
• Flexible availability to accommodate event schedules, including heavier workloads during event weeks.

Rate: $50 an hour

Our values:

At Whalar, diversity, equity, and inclusion (DEI) isn't just a statement, it's our collective strength. Our people are our superpower. A diverse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers. 

Whalar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.