Bid Admin Assistant 2

Job Description

The Bid Admin Assistant II keeps Lakeshore's bid process running smoothly — on time, organized, and compliant. You'll support the preparation and submission of customer bids and contracts, working alongside Sales, Legal, Operations, and Customer Service to make sure every detail is in place. Your work directly enables Lakeshore to serve the schools and families who rely on us. 

A day on the job looks like this: 

• Coordinate bid activities from start to finish — tracking deadlines, managing correspondence, and following up on deliverables to keep submissions on schedule. 
• Research solicitation documents and bid opportunities to surface requirements, flag key deadlines, and gather the information the team needs to respond accurately and on time. 
• Partner with Sales, Customer Service, Legal, and Operations to collect documentation, resolve open items, and move bid projects forward. 
• Maintain clean, current records in Salesforce and other tracking systems — entering data, updating fields, and organizing supporting materials so nothing falls through the cracks. 
• Compile and organize bid submission packages, including required forms, response materials, and supporting documentation, and coordinate delivery logistics to meet submission deadlines. 

Qualifications

Got the skills and experience? Here’s what we’re looking for:

Required: 

• 1–2 years of experience in bid administration, contracts, procurement, or a closely related support role 
• Comfortable working with data entry and record-keeping systems; basic Salesforce experience a plus 
• Proficiency in Microsoft Office (Word, Excel, Outlook) 
• Strong attention to detail — you catch errors before they become problems 
• High school diploma or equivalent 
• Ability to work onsite at our Carson, CA office on a hybrid schedule 

Preferred: 

• Associate's degree or relevant coursework in business, communications, or a related field 
• 2+ years of experience in bid, contracts, or procurement support 
• Familiarity with bid portals, e-procurement platforms, or contract management tools 

What sets you apart: 

• You stay organized when priorities shift fast and deadlines stack up — you build systems that hold even under pressure. 
• You communicate clearly and proactively, keeping teammates and stakeholders informed without being asked.  
• You take ownership of your tasks and follow through to completion, even when the path forward isn't fully mapped out. 
• When something doesn't look right, you ask — and you use feedback to get sharper over time.

Additional Information

And here’s our end of the bargain! 

At Lakeshore, we pay local market wages for employees that reside within Los Angeles and Orange Counties.

For this position, new employees joining Lakeshore who live within Los Angeles and Orange Counties are typically brought into the organization at an hourly rate between $18.03-$23.31 depending on relevant experience & skillset.

This range is indicative of projected hiring range. The annual base compensation will take into account each candidate's relevant experience, location, and skillset.

• Bonus eligible
• Paid leave for new parents to support work/life balance and family bonding
• Excellent medical/dental and vision coverage—EPO, PPO and HSA
• 401(k) retirement plan with company contribution (because you will retire someday)
• Flexible benefits—choose what you like, ignore the rest
• On-site preschool for our employees’ children
• On-site employee gym for all levels/fitness needs
• Generous employee discount
• Casual dress…and we really mean it

At Lakeshore, we know our diversity makes us stronger, and when everyone feels included and valued, we all win. We strive to embrace our differences and create an intentionally diverse and inclusive community that is representative of the teachers, families and children we serve.

We know we couldn’t do the extraordinary things we’re doing without the people on our team. Thanks to the passion and enthusiasm of this spectacular group, Lakeshore is more than a great place to work—it’s a great experience to be part of. Day in and day out, we give everything we’ve got to create products that instill a sense of wonder and foster a true love of learning. To help maintain this high bar for success, we’re constantly on the lookout for people to join us. So if you’re a down-to-earth professional who shares our desire for making a difference, we’d love to hear from you. 
 
To learn more about Lakeshore, visit www.lakeshorelearning.com/careers 
 
Equal Employment Opportunity Policy
People are selected to become members of the Lakeshore family based on skill, merit and mind-boggling talent—not based on race, color, creed, sexual orientation, gender or gender identity, marital status, domestic partnership status, military status, religion, age, national origin, ancestry, alienage, AIDS or AIDS-related complex status, genetic information, predisposition or carrier status, status as a victim of domestic violence, physical or mental disability, or any other characteristic protected by applicable law. If things aren’t equal, we all lose.

To learn about how we collect and use Applicant information, please visit our Employee/Applicant Privacy Policy.

Lakeshore is an E-Verify employer. We use E-Verify to confirm the employment eligibility of all newly hired employees.

Some of the recruiting platforms and tools Lakeshore uses rely on artificial intelligence to help identify potential candidates. The people at Lakeshore review candidates and make all hiring decisions.

Please see the E-Verify Participation Poster and Know Your Rights Poster in English and Spanish for more information. INDRLL1