Accounts Payable Specialist

Overview

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program
• Position Pay Range: $16.00 - $18.00 per hour

Responsibilities

The Specialist, Accounts Payable receives and processes all invoices from the home office and the field, while verifying invoice data with departments and regional personnel.

To perform this job successfully, an individual must satisfactorily perform each essential duty.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties. 

• Receive and process all invoices from home office and the field
• Verify invoice data with departments and regional personnel
• Open, sort and distribute truck mail within the department for coding
• Batch invoices, run and proof batch edits
• Match checks with invoices and mail them
• Handle calls to and from vendors regarding payment information
• Lookup vendors and paid invoices, change computer information on vendors, fax or mail W-9 information to vendors, etc.
• After mastering the above duties, will be taught to print checks and run interfaces for various departments
• Regular attendance is required
• Compliance with company C-TPAT and TSA security procedures.
• Other duties as assigned.

Qualifications

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

SKILLS AND ABILITIES

• Intermediate proficiency in Microsoft Office, Access, Sequel programs, internet, web-based, and job specific software applications.
• Good math and 10-key abilities.
• Strong customer service skills preferred.
• Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
• Must be self-directed with a high level of attention to detail.
• Strong attention to detail orientation with good analytical skills.
• Strong interpersonal, written, and verbal communication skills.
• Effective organizational and prioritization skills for managing multiple tasks.
• Ability to work cross functionally with individuals and teams from different areas.
• Ability to make independent decisions and work with little supervision.
• Ability to read and interpret general business documents.
• Ability to write routine reports and general business correspondence.
• Ability to work with peers and communicate basic concepts.
• Ability to solve practical problems through standardized solutions that require limited judgment.
• Ability to follow prescribed and detailed procedures to solve routine problems.
• Must be eligible to work in the United States.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status. 

SUPERVISION

Position functions with supervision and has no direct reports.

EDUCATION/EXPERIENCE

Minimum of a High School Diploma (or equivalent) and 1-2 years of clerical experience (including data entry).  Prior Accounts Payable experience preferred. AS400 experience helpful. However, a combination of experience and/or education will be taken into consideration. 

LICENSES/CERTIFICATIONS

None required.

TRAVEL

None required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. 

Typically sitting at a desk or table.  Intermittently sitting, standing, walking, or stooping. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties. 

Normal office situation.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.