Business Analyst - Organizational Effectiveness

Job Profile:

Business and Data Analyst 2

Job Family:

Business and Data Analytics

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Implements system requirements and performs routine data analysis to ensure data management objectives within a work unit are met.

Job Description:

Salary Range: $57,900 - $70,000 per year; DOE

The Business Systems Analyst strengthens organizational capacity by designing, aligning, and modernizing daily operational processes and human systems across the Mary Lou Fulton College for Teaching and Learning Innovation (MLFC). Reporting to the Senior Director in the Office of Organizational Effectiveness, this position brings people, practices, and tools together, serving as a collaborative partner across college units.

The Business Systems Analyst facilitates cross-functional discussions, identifies process gaps, helps teams navigate change, and maps out clear, effective ways of working. The position leads initiatives that span process improvement, team coordination, workflow clarity, and technology integration—all designed to strengthen day-to-day operations in support of student, staff, and faculty success.

Essential Duties:

Business Process & Practice Support

• Conducts end-to-end analysis of operational workflows, practices, and human systems to identify friction points, gaps, and opportunities for efficiency.
• Partners with functional leaders and staff to map current-state operations, design future-state workflows, and establish sustainable operational standards.
• Evaluates cross-departmental practices to promote alignment, reduce duplication, and enhance both employee and student experiences.
• Recommends operational and organizational practice improvements that align with college priorities and strategic initiatives.

Cross-Functional Collaboration & Facilitation

• Facilitates discovery sessions, focus groups, process-mapping workshops, and consensus-building discussions across academic and administrative units.
• Serves as a collaborative liaison between functional stakeholders, leadership, and technical partners to ensure mutual understanding of project goals and operational impacts.
• Fosters strong working relationships across departments to align siloed practices, bridge communication gaps, and promote unified operational approaches.

Operational Resilience & Change Enablement

• Proactively identifies operational risks, process bottlenecks, and implementation hurdles, developing proactive mitigation strategies and escalation paths.
• Monitors project and process health, identifying emerging issues early to minimize disruption to academic and administrative operations.
• Supports change enablement and risk reduction by conducting impact assessments, anticipating end-user friction, and designing targeted adoption strategies.
• Develops clear communication plans, user guides, and training resources to smooth organizational transitions and ensure sustainable process adoption.

Functional and Technical Bridging

• Serves as a primary functional liaison between college business units and technical partners (such as the Office of Technology Operations).
• Translates complex operational needs, user requirements, and business rules into functional specifications for technology-enabled initiatives.
• Partners with system owners to ensure operational workflows are accurately reflected in technical configurations and tool sets.
• Supports user acceptance testing (UAT), validation, and functional readiness for system or process enhancements.
• Identifies operational data needs and partners with data teams to define requirements for dashboards, tracking tools, and reporting solutions.

Project Coordination and Implementation Support

• Coordinates operational improvement initiatives, gap resolution efforts, and cross-functional project deliverables.
• Assists in defining project scope, timelines, task tracking, and milestone management for unit and college-wide efforts.
• Supports functional administration, user access, and workflow management for college operational tools (e.g., Airtable, Salesforce, placement/internship systems).
• Maintains operational documentation, standard operating procedures (SOPs), and functional system rules.

Desired Qualifications:

• Experience in administrative operations, academic support, or organizational effectiveness within higher education or a complex organizational setting a plus.
• Proven ability to facilitate discovery sessions, focus groups, and process-mapping workshops with constituents, including faculty, administrative staff, and college leadership.
• Demonstrated experience gathering business requirements, mapping user needs, and translating operational workflows into functional specifications for technical and data teams.
• Strong background in change enablement, user readiness, and process adoption, including developing communication plans, training materials, and standard operating procedures (SOPs).
• Experience coordinating cross-functional initiatives, managing deliverables, tracking project dependencies, and maintaining project health across simultaneous efforts.
• Familiarity with productivity, workflow, CRM, or placement platforms (e.g., Airtable, Salesforce, Sonia) from a functional business perspective, alongside the ability to articulate operational reporting and dashboard requirements to data partners.
• Excellent communication skills, with a track record of synthesizing complex operational feedback into clear recommendations and actionable plans.

Working Environment:

• Activities are performed in an environmentally controlled office setting and involve extended periods of sitting, keyboarding, and use of a computer mouse.
• Position may require travel between campus locations or buildings for meetings or job-related tasks.
• Regular activities require the ability to manage and adjust to changing priorities, including handling time-sensitive tasks and resolving conflicts.
• MLFC supports flexible work options for certain positions, such as alternate work schedules and hybrid remote arrangements, subject to approvals per ASU policy.

Department Statement:

ASU’s Mary Lou Fulton College for Teaching and Learning Innovation creates knowledge, mobilizes people, and takes action to improve education. Nationally recognized as a leader in teacher preparation, leadership development and scholarly research, Mary Lou Fulton College for Teaching and Learning Innovation prepares over 8,000 educators annually.  MLFC faculty create knowledge by drawing from a wide range of academic disciplines to gain insight into important questions about the process of learning, the practice of teaching and the effects of education policy.  MLFC mobilizes people through bachelor's, master's and doctoral degree programs, through non-degree professional development programs and through socially embedded, multilateral community engagement.  MLFC takes action by bringing people and ideas together to increase the capabilities of individual educators and the performance of education systems.

Aligned with ASU’s charter, MLFC is committed to advancing inclusive excellence in our curricula, programming and institutional relationships.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: West

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.