Event Management Intern

Job Description:

Holmes Murphy

Event Management Intern – Summer 2027

West Des Moines, IA (Onsite)

Are you looking to dive into the world of insurance through an immersive, hands-on program? Look no further!

We are seeking candidates for our 2027 Summer Internship Program. We have an Event Management Intern opportunity at our office in West Des Moines, IA. Join us for our 10-week summer program for an internship opportunity that will give you invaluable insights into the industry while you explore your own talents and interests.

No need to worry if you’re unsure about insurance, our program is designed to provide a comprehensive learning experience that will allow you to explore the ever-changing industry.

Duties:

Work closely with Leaders and Business Partners to:

• Manages administrative duties to include scheduling meetings across various groups, registering attendees, coordinating travel, organizing 60+ 100+ event dates on a master calendar.
• Assists senior team members with budgets by tracking deadlines and processing payment to vendors in a timely manner.
• Provides on-site travel services when needed, both domestic and international.
• Assists team members with sourcing new venues.
• Assists with tracking all event orders such as banquets, food and beverage, AV.
• Notify team members of all applicable hotel deadlines.
• Designs event collateral and promotional materials to include meeting itineraries and handouts.
• Creates Mobile App for each event.
• Build a registration website for each meeting and manage the registration database in CVent.
• Manages registration process and RSVPs for multiple events simultaneously.
• Monitors hotel rooming blocks, pickup reports and attrition deadlines
• Assists team with researching events (venues, hotels, activities, restaurants, transportation).

Team Duties:

- Develops and maintains positive working relationships with team members to include participating in team meetings, provide back up, when necessary, communicate information and effectively solve problems as situations arise.

- Develop and maintain positive working relationships with support staff and sales team to ensure customer needs are met.

Knowledge, Skills, and Abilities:

- Ability to work effectively both independently as well as in a team environment to attain team and corporate goals.

- Knowledge of organizational methods and ability to manage multiple tasks/duties simultaneously. Strong attention to detail required.

- Ability to work under pressure in a fast-paced environment

- Ability to quickly troubleshoot problems with tight deadlines.

- Ability to operate standard office equipment such as a computer, calculator, copier, telephone, fax machine, etc.

- Working knowledge of various software packages such as, Word, Excel, Access and PowerPoint, Publisher.

- Ability to manage large databases in excel and design in Publisher.

- Exceptional customer service skills and will work with important clients daily.

- Ability to keep current on industry trends and develop relationships with contacts within the industry.

Who are we looking for?

We are seeking enthusiastic, motivated, and curious individuals who are eager to learn and contribute to our team. We believe great talent exists everywhere; no matter what your major or background, we welcome you to apply and bring your whole self to Holmes Murphy.

What’s in it for you?

• Learn the Ropes: Immerse yourself in the intricacies of the insurance industry, gaining a comprehensive understanding of our operations through educational workshops.
• Explore Opportunities: Discover the various career paths available within Holmes Murphy and forge a path for your future.
• Engage and Present: Hone your communication skills by participating in presentations and sharing what you’ve been learning with your fellow interns and business leaders.
• Network with the Best: You will have access to our industry experts and leaders who will provide mentorship and guidance for your future career.
• Community Connection: Attend community activities and become part of our company’s vibrant culture.

Qualifications:

• Currently enrolled or in pursuit of enrollment at a 4-year institution.
• Examples of prior majors’ interns have pursued: Business Administration, Finance, Sales, Entrepreneurship, Marketing, Health Promotion, Risk Management & Insurance, and more.
• Prior work experience is a plus, preferably in a customer service or administrative role.

We also know imposter syndrome is real and the confidence gap can get in the way of meeting awesome candidates. Please don’t hesitate to apply for our Summer Internship - we’d love to hear from you!

Holmes Murphy & Associates is an Equal Opportunity Employer.