Administrative Support Specialist

Job Description

BryceTech is seeking Administrative Assistants to provide a range of administrative support, including scheduling meetings, managing correspondence, maintaining files, and preparing documents. This role requires proficiency with Microsoft Office software and strong organizational skills to ensure smooth office operations for the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).

Responsibilities

• Provide administrative support to US Navy program offices, acquisition teams, and government personnel.
• Manage calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Prepare meeting agendas, briefing materials, attendance rosters, minutes, and action-item trackers.
• Coordinate meetings, working groups, program reviews, conferences, and executive engagements.
• Track action items, suspense dates, taskers, correspondence, and required responses to ensure timely completion.
• Draft, format, proofread, and distribute correspondence, memoranda, reports, presentations, spreadsheets, and other program documentation.
• Maintain organized electronic and hard-copy files in accordance with organizational procedures and records-management requirements.
• Manage document repositories, shared drives, collaboration sites, and program administrative databases.
• Support the preparation and coordination of official correspondence, staffing packages, decision memoranda, and routing documents.
• Review administrative documents for accuracy, completeness, formatting, and compliance with applicable procedures.
• Receive, organize, distribute, and track incoming and outgoing correspondence, deliverables, and other program materials.
• Maintain distribution lists, contact directories, organizational charts, calendars, and other administrative records.
• Assist with travel planning, travel authorizations, expense documentation, and related administrative requirements.
• Support visitor access, meeting-room reservations, facility coordination, and security-related administrative processes.
• Coordinate onboarding and offboarding activities, including access requests, equipment inventories, workspace assignments, and orientation materials.
• Maintain personnel, training, certification, equipment, and administrative tracking logs, as authorized.
• Assist with timekeeping, leave tracking, staff rosters, performance-reporting inputs, and other routine personnel-support activities.
• Support procurement and administrative purchasing activities, including preparing requests, tracking orders, and maintaining supporting documentation.
• Assist with government and contractor badge, account, system-access, and information-technology support requests.
• Compile data and prepare recurring administrative, staffing, workload, and program-support reports.
• Develop and maintain spreadsheets, trackers, dashboards, templates, and other tools that improve administrative efficiency.
• Support the preparation and coordination of leadership briefings, staff meetings, and executive-level engagements.
• Coordinate administrative inputs from program, engineering, logistics, contracting, financial management, and other functional teams.
• Respond to routine inquiries and direct requests to the appropriate program or functional representative.
• Handle sensitive, controlled, and proprietary information in accordance with applicable policies and procedures.
• Assist with audit, inspection, records-review, and information-request activities by locating and organizing supporting documentation.
• Monitor office supplies, equipment, furnishings, and other administrative resources; initiate replenishment or service requests as needed.
• Identify administrative process improvements and recommend standardized procedures, templates, and tracking methods.
• Provide professional customer service and maintain effective working relationships with government personnel, contractors, military stakeholders, and external organizations.

Qualifications

Required Qualifications

• Bachelor's degree in business administration, economics, public policy or a related field
• Experience and demonstrated ability to provide support to executives, including meeting coordination, correspondence, calendar scheduling, quality assurance of written reports, and spreadsheet creation/maintenance
• Strong analytical, organizational, problem-solving, and written communication skills
• Proficiency with Microsoft Excel and other Microsoft Office applications
• Ability to obtain and maintain an Active Secret security clearance, if required for the position

Additional Information

BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.

All your information will be kept confidential according to EEO guidelines.

Compensation: 35000 to 65000 (USD) (YEARLY)