Resources Legacy Fund

Database Coordinator

Enterprise ApplicationsPosted on Nov 13

Full-timeRemote in USA

About the Job

Requirements

A minimum of 2 years of experience as a Salesforce Administrator is required; Salesforce Platform Administrator Certification (ADM201) is preferred, and candidates without it are expected to earn it within their first year.
A minimum of 2–5 years of experience managing Salesforce or a customer relationship management system is required.
Experience with grants management systems, community sites, financial or accounting systems, and/or other databases is required.
Advanced Excel skills are required.
Experience gathering business requirements and working with a team to identify the best solution is required.
Strong project management skills, including the ability to follow a project through from beginning to completion, are required.
Strong analytical skills and attention to detail are required.
The ability to work independently and deliver tasks on deadline is required.
Strong verbal and written communication skills are required, including the ability to collaborate with colleagues and explain complex issues and solutions clearly through documentation and reports.
Strong listening skills and the ability to interact patiently and constructively with diverse stakeholders experiencing platform challenges are required.
A bachelor's degree or equivalent combination of education and experience is preferred.
Experience with third-party Salesforce applications, including FormAssembly, is preferred.
Previous experience with nonprofit grantmaking, development, and/or program management is preferred.

Responsibilities

Oversee day-to-day activities and management of Salesforce portals and related third-party applications.
Assist the Database Manager with primary Salesforce instance maintenance, including regular system updates, troubleshooting system issues, and monitoring system upgrade request tickets.
Maintain an in-depth understanding of data flows and systems governing the RLF Salesforce instance and sites.
Collaborate across technology department functions to align priorities, timelines, performance expectations, and deliverable acceptance criteria.
Identify opportunities to consolidate systems and external vendors.
Facilitate meetings between teams and stakeholders as needed to advance initiatives and maintain alignment.
Create and maintain training materials, documentation, and resources for system users, including updates and new project onboarding.
Manage portal user and license administration, including new user setup and deactivation, roles, profiles, and permissions.
Provide Salesforce support to staff and help troubleshoot issues.
Maintain procedures for system reviews, technical documentation, and data cleaning and integrity.
Create and maintain Salesforce reports and dashboards for staff use as needed.
Coordinate development of user acceptance testing and production launches.
Support Salesforce instance and community site improvements, integrations, and development of subsequent implementation phases by scheduling meetings and tracking timelines, tasks, communications, and deliverables.
Serve as the primary contact for Salesforce portal functionality, troubleshoot and answer technical support questions, coordinate with program staff on application content and requirements, gather feedback on enhancements and errors, manage vendor tickets through resolution, and lead portal-specific trainings, materials, and onboarding for RLF and fiscally sponsored project staff.

Desired Qualifications

Experience working at a nonprofit is strongly preferred.
Salesforce Platform Administrator Certification (ADM201) is preferred; candidates who do not currently hold it are expected to earn it within their first year.
A bachelor's degree or equivalent combination of education and experience is strongly preferred.
Experience with third-party Salesforce applications, including FormAssembly, is strongly preferred.
Previous experience with nonprofit grantmaking, development, and/or program management is preferred.

Database Coordinator

Resources Legacy Fund · United States (Remote) · Full-time · Posted 2026-11-13

Salary: USD 40–43

Workplace: remote

Department: Resources Legacy Fund

Description

About Resources Legacy Fund (RLF)

Resources Legacy Fund builds the architecture behind lasting environmental progress. From climate resilience to land and water conservation to community well-being, we help visionary ideas take shape—offering the steady support and strategic know-how to turn complex challenges into collective victories.

We deliver transformative outcomes for our planet and its people through trusted partnerships and creative campaigns. Rooted in California and expanding across Western North America and beyond, we have a 25-year track record of supporting initiatives at every scale. We also host fiscally sponsored projects that reach across the globe, reinforcing the efforts of change makers worldwide.

Addressing three interconnected crises — climate change, biodiversity loss, and environmental injustice — requires creativity, collaboration, and fast reflexes. With deep operational expertise and the confidence of donors and partners, we enable lasting solutions to rise.

POSITION SUMMARY

The Database Coordinator will support RLF’s Salesforce instance, Community Site(s), improvements, and platform integrations. They will help manage day-to-day operations, system modifications, and the integration of external portals and third-party applications. They will also help develop and deploy the next phases of RLF’s Salesforce implementation by scheduling meetings and tracking timelines, tasks, communications, and deliverables.

The Database Coordinator will serve as the primary point of contact for Salesforce portal functionality, troubleshooting and answering technical support questions from grants management staff, fiscally sponsored project staff, and grantees. The Database Coordinator will also coordinate with program staff on application content and requirements. They will gather feedback on portal enhancements and errors, manage vendor tickets through resolution, and lead ongoing Salesforce portal specific trainings, materials, and onboarding for RLF and FSP staff.

This position is full-time, non-exempt, and reports to the Database Manager. This is a fully remote position (8am -5pm preferred in candidate’s local time zone) with occasional travel required for meetings and staff retreats.

Duties Include:

• Oversee day-to-day activities and management of Salesforce portals and related third-party applications.

• Assist the Database Manager with day-to-day primary Salesforce instance maintenance including regular system updates, troubleshooting system issues, and monitoring system upgrade request tickets.

• Maintain an in-depth understanding of data flows and systems that govern the RLF Salesforce instance and sites.

• Work collaboratively across other functions of the technology department to align priorities, timelines, performance expectations and deliverable acceptance criteria.

• Identify opportunities to consolidate systems and external vendors.

• Facilitate meetings between different teams and stakeholders as needed to advance initiatives and maintain alignment.

• Create and maintain training materials, documentation, and resources to support system users including updates and new project onboarding.

• Manage all aspects of portal user and license management including new user setup/deactivation, roles, profiles, permissions, etc.

• Be a resource to staff on Salesforce; help troubleshoot issues.

• Maintain procedures for system reviews, technical documentation, and data cleaning and integrity in the system.

• Create and maintain Salesforce reports and dashboards for staff usage as needed.

• Coordinate the development of user acceptance testing and production launches.

QUALIFCATIONS

Note: These qualifications are guidelines, not hard and fast rules, so if you have 75% of the qualifications listed, we encourage you to apply. Experience can include paid and unpaid experience, including volunteer work and lived experiences that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered.

• A minimum of 2 years as a Salesforce Administrator; Salesforce Platform Administrator Certification (ADM201) preferred. If you don’t currently hold this certification, you will be expected to earn it within your first year.

• Minimum 2-5 years of experience managing Salesforce or CRM system.

• Experience working at a non-profit strongly preferred.

• Experience working with grants management systems, community sites, financial/accounting systems, and/or other databases required.

• Advanced Excel skills.

• Experience gathering business requirements and working with a team to find the best solution.

• Strong project management skills: ability to follow a project through from beginning to completion.

• Excellent analytical skills and attention to detail.

• Ability to work independently and deliver tasks on deadline.

• Strong verbal and written skills, with the ability to collaborate effectively with colleagues and explain complex issues and solutions clearly through documentation and reports. Outstanding listening skills, and ability to patiently, constructively interact with diverse stakeholders who may be experiencing challenges with the platform.

• Bachelor’s degree or equivalent combination of education and experience is strongly preferred.

• Experience with third party Salesforce third-party applications including Form Assembly strongly preferred.

• Previous experience with non-profit grantmaking, development, and/or program management.

• Positive attitude and a commitment to being part of and building a positive work environment.

Commitment to Nondiscrimination

We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from diverse backgrounds. We believe that a diverse and inclusive culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world.

COMPENSATION AND BENEFITS

The starting pay for the Database Coordinator is $40-$43 per hour (approximately $75,000 - $80,000 annually). We have an alternate Fridays off work schedule and offer a comprehensive benefit package including medical, dental, and vision insurance, 401k plan with a 5% match, and generous paid time off. RLF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 16 paid holidays per year.

TO APPLY

Please provide a resume and cover letter explaining how your skills fit this position.

RECRUITMENT SCHEDULE

November 13 – Recruitment Launches

November 30 - Application deadline (applications received after this date may still be considered)

December 11 – Screening interviews

RLF participates in E-Verify, you can review the information here and here.